Access payroll payout and payroll control reports

Updated in May - 2025 | Subscribe to watch greytHR how-to video

Processing payroll is essential to ensure employees receive accurate and timely salaries and benefits. This process includes calculating earnings, taxes, and deductions, and generating paychecks.

As an admin, you may need to download various payroll-related reports. These payroll reports are crucial for maintaining financial accuracy and compliance, providing detailed insights into payroll expenses, and ensuring adherence to tax regulations.

Refer to the following payroll reports to guide you in generating accurate and comprehensive reports:

Payroll Payout Reports

A payroll payout reports detail the employees' payments for a specific period, covering wages, deductions, and taxes. It ensures accuracy in payroll, tracks expenses, and aids in compliance and financial reporting. Here are the reports

Payment Register : The Payment Register report enables the admin to determine the employee-wise payment mode, including options such as bank transfer, cash, and other transactions, along with the corresponding net pay. This report can be generated at any time after finalizing the payroll.

To generate the Payment Register report, from the greytHR Admin portal, hover on the 9 dots and go to  Reports > Reports > Reports Gallery.

1. In the search box, enter Payment Register.

2. From the Payment Date, Payment Mode, Group By , select the valid date, mode and required option respectively.

3. Enable the check box Include employees who have left the organization if applicable.

4. Click Options to customize the report and save.

5. Once done click Generate.

Note: The Recent Reports page displays the recently generated reports. You can regenerate them by clicking on Run Again.

Payroll Transfer Reconciliation (Payment Type-Wise): This report can be generated after processing the payroll for the month, providing comprehensive information for effective reconciliation.

1. In the search box, enter Payroll Transfer Reconciliation (Payment Type-Wise).

2. From Group By, Payment Options, Payment Type, and  Payment Options dropdown list, select the relevant option.

3. Click Options to customize the report.

4. Enable the check box Show Employee Details if applicable. 

5. From the Report Output Type, select the required option, save and click Generate.

Bank Transfer Advise: Bank Transfer Advice provides details about a financial transaction involving the transfer of funds from one bank account to another.

1. In the search box, enter Bank Transfer Advise. The Settlement Reports form opens.

2. From Bank, and Type select the required option.

3. From the Sort Order, select Bank Account No.

4. Click Options to customize the report and Generate the Bank Transfer Advise report.

Bank Transfer Statement: A Bank Transfer Statement of employees shows the details of salary or payment transfers made by the employer to the employees' bank accounts.

1. In the search box, search for Bank Transfer Statement.

2. From the Group By, Values, Payment Options, Sort Order, Employee Type, select the required option.

3. Click Options to customize the report further and click Generate to generate and download the Bank Transfer Statement.

Payroll JV: The Payroll JV is a financial document recording payroll expenses and liabilities which is prepared by the accounting/finance department. 

1. Using the search box, search for Payroll JV.

2. In the Group By section, select the required category from the Category Type.

3. In the click to select values textbox available next to Category Type, enter the required value.

4. In the Employees In section, select the required category from the Category Type.

5. In the click to select values textbox available next to Category Type, enter the required value.

6. Select the option Prepare a consolidated report (no details) if required.

7. Select the Active Employees/Past Employees/Both as per your requirements.

8. Select Report Type as Journal Voucher (JV) or Payroll Control Statement .

9. Click Options to customize the report, save, and generate the payroll JV.

Other Payroll Transfer Statements: The Other Payroll Transfer Statements report helps to access the specific payment details related to Regular payments, which typically include the regular salary or wages paid to employees. Additionally, the admin can also view the reimbursement payments made to employees for any eligible expenses. This report can be generated at any time after the payroll has been processed.

1. In the search box, enter Other Payroll Transfer Statements.

2. From the Group By, Payment Type, Payment Options, Sort Order, select the required option.

3. Click Options to customize the report.

4. From the Report Output Type , select the required option and save the customization.

5. Click Generate to generate the report.

Payroll Transfer Summaries: The Payroll Transfer Summaries report provides total bank-wise payroll transfer summaries, including the Employee count. This report can be generated after processing the payroll for the month.

1. In the search box, enter Payroll Transfer Summaries. The Payroll Transfer Summaries page opens.

2. From the Group By, Payment Type, Payment Options dropdown list, select the required payment option.

3. Click Options to customize the report. Save and Generate.

Salary Bill Register: A Salary Bill Register provides component-wise data for each employee's salary, along with organization type and PF (Provident Fund) code for institutions. 

1. In the search box, enter Salary Bill Register.

2. Enable the check box Include employees who have left the organization if applicable

3. Click Options to customize the report. Save and Generate.

Salary Register: The Salary Register provides the employees month-wise salary details for the financial year along with the employees Date Of Joining. You can generate this report anytime after processing the payroll.

1. In the search box, search for Salary Register.

2. From the From Payroll and To Payroll, select the required payroll month.

3. In the search Pay Item search box, search and select the required pay item.

4. Select the All Employees/Selected Employees option.

5. Click Options. Select the category from Category 1 and Category 2 and select the Report Output Type dropdown list, select the required output.

6. Save and Generate the report.

Salary Statement - Monthly: The Salary Statement - Monthly report shows each employee’s monthly earnings, deductions, and reimbursements based on the organization’s compensation policies.

1. Using the search box, search for Salary Statement - Monthly.

2. Select the compensation items including all applicable Reimbursement from the list and click > arrow to move items to the next column.

3. Select All Employees or Selected Employees and from the Employee Category for Filter select the required filter options.

4. Click Options to customize the report. Save and Generate.

Form T (As Per Tamilnadu Act): Form T is a statutory report under the Tamil Nadu Shops & Establishments Act that records employee wages and work hours for compliance.

Payroll Control Reports

Payroll control reports are summaries or documents that provide detailed information about various aspects of a company's payroll activities. It includes data such as employee hours worked, deductions, bonuses, and any other relevant financial information related to payroll processing.

You can generate these reports from Reports > Reports Gallery in the greytHR admin portal.

Duplicate Report: The Duplicate Report identifies duplicate entries in the application, includes employee Bank Account, ESI Number, PAN number, etc. It can be generated at any time, specifically after processing the salary.

1. In the search box, enter Duplicate Report.

2. From the Type dropdown list, select the relevant option.

3. Click Options. Select the required format from the Report Output Type  .

4. Save, and  Generate the report.

Hold-Release Salary Report: The Hold-Release Salary Report allows to access data regarding the number of employees whose salary is on hold and the number of employees for whom the held salary has been released.  It's important to note that this report is available only after the salary processing is done.

1. In the search box, enter Hold-Release Salary Report.

2. From the From Payroll and To Payroll, select the required month.

3. From the Type dropdown list, select the required option.

4. Click Options. Select the required format from the Report Output Type.

5. Save and Generate the report.

Employee Reconciliation Report: The Employee Reconciliation Report provides data on the number of employees whose salaries have been processed, the count of employees excluded from payroll, and Employee F&F related information.

1. In the search box, enter Employee Reconciliation Report.

2. Select the Payroll month. Enable the checkbox Show employees processed in the current payroll month and Show employees processed in previous payroll month if applicable

3. Click Options. Select the required format from the Report Output Type.

4. Save and Generate the report.

Negative Cost Report: The Negative Cost Report helps to identify and track negative values in each gross and deduction component on an employee-wise basis.

1. In the search box, enter Negative Cost Report.

2. From  Payroll and Sort Order, select the required option.

3. Click Options. Select the required format from the Report Output Type.

4. Save and Generate the report.

Payroll Reconciliation-Consolidated: The Payroll Reconciliation Consolidated report helps the admin to compare and find multiple payroll months' data for a particular salary component.

1. In the search box, search for Payroll Reconciliation Consolidated.

2. From the From Payroll and To Payroll dropdown list, select the required payroll duration.

3. In the search pay item search box, search for the payroll item.

4. Click ▶ arrow to move the item to the next column.

5. Click Options. Select the required format from the Report Output Type.

Payroll Reconciliation: The Payroll Reconciliation report helps to compare data between the current month's payroll and previous months' processed salaries. It provides insights into payroll discrepancies and ensures accurate reconciliation of salary data.

1. In the search box, enter Payroll Reconciliation.

2. From the From Payroll and To Payroll dropdown list, select the payroll month.

3. From the Group By, select the required option and select the Pay Item from the list.

4. Click Options. Select the required format from the Report Output Type and enable the check box Do not show total if applicable.

5. Save and Generate the report.

Note: The Recent Reports page displays your recently generated reports. You can regenerate them by clicking on Run Again.

You can also generate and download other customized reports using the Reports Gallery and Query Builder pages as per your requirements.