Manage employee salary changes with salary revision workflow in greytHR
Updated in October - 2025 | Subscribe to watch greytHR how-to video
Organisations need to revise employee salaries from time to time to stay fair, competitive, and motivating. Without a structured workflow, HR and payroll teams struggle to manage salary revisions efficiently. This often results in delays, errors, and limited visibility for employees, managers, and admins.
The new Salary Revision workflow in greytHR’s Request Hub brings visibility and control to managing salary changes in greytHR. Employees or managers can raise salary revision requests directly in the system, which then flow through configured reviewers before reaching payroll.
Set up salary revision workflow
To set up the Salary Revision Workflow policy, from your greytHR Admin portal, hover over the 9 dots and select Workflow > Setup > Workflow Levels.
General Settings
On the Workflow Levels page, click Add Workflow Levels.
Select the Workflow Type as Request Hub.
Enter the Policy Name. You can also add a Policy Description if needed.
Select the Request Type as Salary Revision.
Select the required option from the Select Employee Filter dropdown list. The filter applies to the chosen employees only.
Click Save Policy to save the General Settings.
Click Next to move to the Workflow Levels settings.
Workflow Levels
Under the Workflow Levels settings, select the Workflow Initiator as Employee or Manager.
Select the available action if needed: Add Arrear, Select Effective From Date, and Select Payout Month.
Note: If the initiator is a manager, you can also select the Show Salary Information option.Click Add Task to create a task list for the initiator.
On the Create Task window, provide the Task Name and Description.
You can also add attachments and make it mandatory for the reviewer to review.
Click Add Form to create a customized form for the reviewer.
Click Save to finalize the task creation.
Select the required number of reviewer levels (1 Level/2 Levels/3 Levels/4 Levels/5 Levels). You can also create a task list for the selected reviewer individually, if required.
Select Application Actions based on your requirements. Default available actions for reviewers (other than the final reviewer) include:
Approve & Forward: Approve the request and forward it to the next reviewer (available when multiple reviewers exist).
Reject: Reject the request (available for all reviewer levels).
Approve: Final reviewer can approve the request.
In the Auto Forward Due Days spinbox, set the number of days after which, if a reviewer does not take action, the request is automatically forwarded to the next reviewer. This is set to ‘Nil’ by default.
Select from the available actions if needed: Add Arrear, Select Effective From Date, Select Payout Month, Show Salary Information, and Override Salary.
Note: For the final reviewer, these actions are mandatory: Add Arrear, Select Effective From Date, and Select Payout Month, and hence are selected by default, and cannot be deselected.Click Save Policy to save the Workflow Levels.
Click Next to move to the Workflow Policy settings.
Workflow Policy
Under the Workflow Policy settings, select the Enable Policy for Recommendations in Performance Review checkbox to allow salary recommendations from Reviews to automatically trigger this workflow.
Note:If enabled, salary recommendations made during the review will directly trigger the workflow, skipping the initiator step and moving directly to the first reviewer.
This is applicable only to the employees who are a part of the configured Salary Revision Workflow policy.
Select the escalation duration for the final reviewer and mention the Escalation Point.
Before activating the workflow, click on the Summary section to review all the details of the workflow. Once done, click Review and Submit.
Activate the workflow request
After creating the Salary Revision Workflow request, you need to activate it. Go to the Workflow Levels page and click the Activate button on the policy card, and choose the required Effective From date.
Review salary revision workflow
For an admin to review the requests to revise employees’ salaries, from your greytHR Admin portal, hover over the 9 dots and select Workflow > Review > Request Hub.
Select the request with the Request Type as Salary Revision.
On the Review Request page, complete the assigned task, if any, fill out the form, Mark as Completed, and click Save Changes.
Note: You can view the previous actions under the Timeline section.In the Approval Details section, edit the Payout Details, choose the Effective From date, Payout Month, and edit the salary components as needed.
Once done, click Accept.
Finalize salary revision workflow by payroll admin
Once the reviewers complete their actions in the salary revision workflow, the payroll admin takes the final step to incorporate the changes made by the reviewers in the payroll.
To do this, from the greytHR Admin portal, hover over the 9 dots and select Payroll > Payroll Inputs > Consider Payroll Inputs > Salary Revision.
Under the Pending tab, you can select all or an individual employee as required.
Click View Details to check the details of an individual salary revision.
Edit the Payout Details and the salary components as needed.
Choose the effective date and Payout Month. You can also select the option to add arrears if needed.
Click Consider for Payroll and confirm it.
Frequently Asked Questions
What is the new Salary Revision workflow in greytHR's Request Hub?
The Salary Revision workflow is a structured process within greytHR’s Request Hub that allows employees or managers to initiate salary revision requests. These requests are then routed through a predefined chain of reviewers and administrators for approval, ensuring a smooth, transparent, and error-free process for managing salary changes.
Why should my organization use this workflow?
This workflow provides a structured approach to salary revisions, which helps organizations stay fair and competitive. It reduces the manual effort for HR and payroll teams, minimizes errors, and provides visibility to all stakeholders—employees, managers, and admins—at every stage of the process.
Who can initiate a salary revision request?
The workflow can be configured so that either an employee or a manager can initiate a salary revision request.
How do I set up the Salary Revision workflow?
From your greytHR Admin portal, hover over the 9 dots and select Workflow > Setup > Workflow Levels > Add Workflow Levels. You'll then configure the workflow in three main sections:
General Settings: Select Request Hub as the Workflow Type and Salary Revision as the Request Type. Give your policy a name and description.
Workflow Levels: Define the workflow initiator (employee or manager), configure reviewer levels (up to 5), and set up available actions for each level (such as Approve, Reject, or Override Salary).
Workflow Policy: Choose to enable the policy for recommendations from Performance Reviews and set up escalation points.
Summary: Review all the details of the workflow and submit.
Can I customize the workflow for different departments or groups of employees?
Yes, in the General Settings, you can select an Employee Filter to apply the policy to specific groups of employees.
How many levels of reviewers can I add?
You can configure up to 5 reviewer levels. Each level can have its own task list and permissions like approve, reject, add arrears, select the effective date & payout month, or override salary.
What options can the initiator select while raising a request?
The initiator (employee or manager) can select the following options based on the workflow configuration:
Add Arrear
Effective From Date
Payout Month
If it’s a manager, they can also view employees’ Salary Information
What happens if a reviewer doesn’t act in time?
You can set an auto-forward duration. In the Auto Forward Due Days spinbox, set the number of days after which, if a reviewer does not take action, the request is automatically forwarded to the next reviewer.
What are the key features available in the workflow?
Customizable Forms and Tasks: You can create custom tasks and forms for the workflow initiator and reviewers.
Multiple Reviewer Levels: The workflow supports up to five levels of reviewers.
Automated Actions: You can set up actions like Approve & Forward and Reject for reviewers.
Auto Forward Due Days: The system can automatically forward a request to the next reviewer if no action is taken within a specified number of days.
Override Salary: Final reviewers can be given the option to Override Salary and other key details.
How does an admin review the salary revision workflow?
For an admin to review the requests to revise employees’ salaries, from your greytHR Admin portal, hover over the 9 dots and select Workflow > Review > Request Hub.
Select the request with the Request Type as Salary Revision.
On the Review Request page, complete the assigned task, if any, fill out the form, Mark as Completed, and click Save Changes.
Note: You can view the previous actions under the Timeline section.In the Approval Details section, edit the Payout Details, choose the effective date, Payout Month, and edit the salary components as needed.
Once done, click Accept.
Once all reviewers have completed their actions, the payroll admin receives the final approved request.
What happens after a request is fully approved by the reviewers?
Once all reviewers have completed their actions, the payroll admin receives the final approved request. The payroll admin can then review the details in Payroll > Consider Payroll Inputs > Salary Revision. From here, they can confirm the effective date, payout month, and any arrear payments before considering the changes for payroll.
Can an employee track the status of their request?
Yes, employees can monitor the progress of their salary revision request from the greytHR ESS portal > Request Hub > Pending.
Is it possible to make changes to a salary revision after it has been initiated?
The payroll admin has the final say and can edit the Payout Details and salary components before considering the changes for payroll. This allows for final adjustments before the new salary is processed.
Note: If the initiator or reviewers have already forwarded it, they cannot make any changes once the request moves to the next stage.
How do I activate the workflow once it's set up?
After creating the workflow, you must activate it. Go to the Workflow Levels page, click the Activate button on the policy card, and select the required date for the activation to take effect.
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