Monitor payroll accuracy and system activity through Reports in greytHR
Updated in September-2025 | Subscribe to watch greytHR how-to video
Running payroll requires not just accurate employee information but also, secure and traceable system activity. Missing employee data or unmonitored user actions can lead to payroll delays, compliance issues, and audit risks.
To help avoid these challenges, greytHR provides reports that surface data gaps and capture user activity, ensuring payroll is processed with accuracy and transparency.
The following reports can be used by admins to review, validate, and monitor payroll-critical information:
Payroll Anomalies Report
The Payroll Anomalies Report highlights employees with missing, incomplete, or invalid data fields. It helps HR and Payroll Administrators detect errors before payroll processing and correct them in advance.
Steps to generate the report:
From the greytHR Admin portal, hover on the 9 dots and go to Reports > Reports > Reports Gallery.
In the search box, enter Payroll Anomalies Report.
Choose whether to generate for all employees or selected employees.
Select the Report Output Type (Excel or HTML).
Click Generate.
Data validated in this report includes:
Date of Birth, PF/ESI/LWF eligibility, UAN, PAN, Aadhaar linkage.
Bank details, IFSC, and payment type.
Employee position history for consistency.
Report output values:
Available / Not available – for DOB, PF Number, UAN, Bank Details, PAN.
Enabled / Not enabled – for PF/ESI eligibility, PAN verification.
Linked / Not linked – for Aadhaar–PAN linkage.
Note: If any field or data is missing then it can be updated from the Information section under Employee module.Â
User Activity Log Report
The User Activity Log Report provides visibility into the actions performed by users on the greytHR platform. It supports monitoring, compliance, and accountability by recording every important step taken by system users.
Steps to generate the report:
From the greytHR Admin portal, hover on the 9 dots and go to Reports > Reports > Reports Gallery.
From Reports Gallery in the search box, enter User Activity Log Report.
Select filters such as user role, activity type, or date range.
From Options Choose the Report Output Type (Excel or HTML).
Click Generate.
Key details captured in this report:
User login and logout activities.
Changes or updates made in employee records.
Payroll processing actions performed.
Access to sensitive payroll data.
This report also serves as an audit trail to detect unusual activity and maintain system integrity.
Monitor payroll accuracy and system activity through reports: Frequently Asked Questions
What is the Payroll Anomalies Report?
A report that identifies employees with missing, incomplete, or invalid data fields that may affect payroll accuracy.
What is the User Activity Log Report?
A report that records all user actions within greytHR, ensuring transparency and accountability in payroll operations.
Why are the Payroll Anomalies Report and User Activity Log Report important?
Payroll Anomalies Report ensures that the employee data is accurate and complete.
User Activity Log Report enhances security and provides an audit trail of user actions.
Where can I access these reports?
To access the reports, from the greytHR Admin portal, hover on the 9 dots and go to Reports > Reports > Reports Gallery.Â
From Reports Gallery in the search box, enter User Activity Log Report/ Payroll Anomalies Report.
What download formats are supported for these reports?
Reports can be generated in Excel or HTML.
Who typically uses these reports?
HR and Payroll Administrators. Access can be extended to other roles using role-based permissions.
Do these reports apply globally?
Payroll Anomalies Report is developed specifically for India payroll compliance and
User Activity Log Report is applicable for all regions where greytHR is used.
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