Updated in February- 2024 | Subscribe to watch greytHR how-to video
An organization's notice period is essential to the employees’ life cycle, and it differs as per the company policy. The new employees’ notice period configuration feature helps you to configure the employees' notice period effectively.
You can now define the notice period in days or months and also customize the notice period based on various employee categories such as employee, position, grade, and department.
As per your notice period settings, the application automatically calculates the employees' last working day (LWD). You also have the option to override the notice period for individual employees.
You can perform the following actions to calculate the notice period:
Set notice period for individual employees.
Set notice period for all employees.
Customize the notice period based on employee categories.
The Employee Profile page helps you to set notice periods for individual employees.
To view the Employee Profile page, click Employee > Information > Employee Profile.
To set the notice period, perform the following actions:
On the Employee Profile page, in the Search Employee search box, enter the Emp No / Name for whom you want to change the notice period. The profile of the required employee appears.
Under the Joining Details section, click the Edit icon. A form appears.
In the Notice Period spin box, select/enter the notice period as per your requirements.
Click Save. A success message appears.
Note:
If the Notice Period spin box displays a hyphen (-), the default number of days/months you have defined in the Lookup Table will be applicable.
If the Notice Period spin box displays 0, the selected employee is exempt from the notice period.
The Advanced Options page helps you to set notice periods for all employees.
To view the Advanced Options page, navigate to Settings icon > System Settings > Miscellaneous > Advanced Options.
To set a notice period, perform the following actions:
On the Advanced Options page, in the Search text box, enter Notice. The notice period settings appear.
In the Value column, select/clear the Consider Notice Period In Months checkbox to calculate the notice period in months or days as per your requirements.
Note: The selected option of months/days for the notice period reflects in the Joining Details section of the employee.
Double-click the Value text box next to the Notice Period and enter the number of days/months as per your requirements. The number of days/months is set as the default notice period for all employees.
Click Save to set the notice period.
To customize the notice period based on employee categories, you must create a lookup table and link it with the notice period settings. The lookup table carries the notice period information for the required employee categories.
To view the Lookup Tables page, navigate to the Settings icon > System Settings > Payroll > Lookup Tables.
To create a lookup table with the notice period information for the required categories, perform the following actions:
On the Lookup Tables page, click the +Add New Lookup button. A form appears.
In the Lookup Name text box, enter the name of the lookup table.
Select the Employee Category Lookup option to select the employee categories.
From the Row Category dropdown list, select the required category.
From the Column Category dropdown list, select the required category.
From the Page Category dropdown list, select the required category.
Click Create Lookup. The page redirects to the Lookup Tables page. In the list, you can now view the newly created table.
Select the new lookup table and click the Edit icon. The required table opens.
From the table, in the Value column, select a row and double-click to enter the notice period for the required category.
Click Save to add the notice period for the required employee categories in the lookup table.
Note: We recommend you check if the notice period is set in months or days to enter an accurate value in the Value column.
To link the lookup table to notice period settings, perform the following actions:
From your greytHR Admin login, navigate to Settings icon > System Settings > Miscellaneous > Advanced Options. The Advanced Options page opens.
In the Search text box, enter Notice. The notice period settings appear.
In the Value column, select Calculate The Notice Period According To The Lookup Table checkbox to enable the calculation of the notice period based on a lookup table.
From the Calculate The Notice Period From The Lookup Table dropdown list, select the required lookup table name to link the table.
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