Duplicate entries of an employee's identity information can lead to various issues such as incorrect data, resource wastage, security risks, and compliance problems. Having a standard process to identify and remove duplicate entries is important.

The RehireCheck feature allows you to check the rejoined employee cases. With the option you can make sure that an employee has provided their unique identity details before adding them into the system.

The Employee Options page in the greytHR Admin portal enables you as an admin to configure the RehireCheck settings.

To view the Employee Options page, click the Settings icon > System settings > Employee > Employee Options.

You can perform the following actions on the Employee Options page:

Enable/Disable RehireCheck feature.
Customize mandatory fields for RehireCheck feature.
Select mandatory fields to copy to employee information.

⚠️ We recommend you to contact the greytHR support team before making any changes in settings.

Enable/Disable RehireCheck feature

When you disable the RehireCheck feature, as an admin, you will not be able to view the Rehire Check step on the Add Employee page while adding an employee to the database.

To enable/disable the rehirecheck feature, perform the following actions:

On the Employee Options page, select/deselect the Enable Rehire Check in Add Employee checkbox to enable/disable the Rehire Check option.
Click Save to update the changes.

Note: The Enable Rehire Check in Add Employee checkbox is enabled by default for specific customers. If the option is disabled, you will not be prompted to proceed further with the below customization.

Customize mandatory fields for RehireCheck feature

By default, the Aadhaar number field is selected as mandatory. However, you can also add additional mandatory fields to validate while you are adding an employee to the database.

To customize the mandatory fields for rehirecheck feature, perform the following actions:

On the Employee Options page, from the Select criteria for Rehire Check field, select the required mandatory fields that you want to validate to add an employee.
Click Save to update the changes.

Select mandatory fields to copy to employee information

While adding an employee to the database, after the Rehire Check step, the system will display the details of any resigned employees that matches with the current employee details, if any. You can choose to copy the details of the resigned employee to continue adding the current employee.

The below configuration allows you to choose the mandatory fields that you want to copy from the displayed resigned employee's details.

To select mandatory fields to copy to employee information, perform the following actions:

On the Employee Options page, from the Select fields to copy after Rehire Check field, select the required details of the employee that you want to copy to the Basic Information section in Add Employee form.
Click Save to update the changes.

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