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Amplify organizational participation with greytHR Engage

Updated in February- 2024 |  Subscribe to watch greytHR how-to video

Having a social network in an organization is crucial for building positive relationships, fostering teamwork, and creating a sense of community among employees. It improves communication, knowledge sharing, and employee engagement, leading to better retention and job satisfaction. A strong social network attracts top talent, facilitates professional growth, and enhances the organization's reputation.


The Feeds module in greytHR is now called Engage. The Engage module in the greytHR Admin portal allows you to communicate in your organization network with your employees and colleagues. As an admin, you can write posts, conduct polls, and offer kudos/greetings for birthdays/anniversaries. You can create groups and engage with them based on agenda, location, and department.

To view the Engage module, click Engage.

On the Engage page, you can perform the following activities:

  1. Filter Engage activities

  2. Create group

  3. Give kudos

  4. Create and manage polls

  5. Write and manage posts

Filter Engage activities

The Engage module provides various engagement activities for employees such as the creation of Posts and Polls. You can filter these activities to view a specific activity by performing the following actions:

  • On the Engage page, in the Filters section, under Activities, select the All Activities/Polls/Posts option as per your requirements. The selected activity is displayed on the right side of the page.

Create group

You can create a specific group for employees from the Engage page. You can add selected employees to a group. The comments posted in each group are visible only to the members of that particular group. The visibility of posts depends on the privacy settings you configured while creating the group.

To create a group, perform the following actions:

  1. On the Engage page, under the GROUPS section, click + Add Group to create a new group. A page opens and displays a list of the groups created. You can disable, edit, and delete a group from this page. You can view the number of members in each group and the status of each group as Public/Private.

  2. Click Add Group to create a new group. A form page opens.

  3. In the Group Name text box, enter a name for the new group you want to create. 

  4. Under Who can view content?, select the Public/Private options as per your requirements.

    1. Public: If you want to create a group where all the employees can view the posts of the group, perform the following actions: 

      1. Select the Public- Anyone in this network option.

      2. Click Create Group to create the group. A success message appears.

    2. Private: If you want to create a group where only selected employees can view the posts of the group, perform the following actions:

      1. Select the Private- Only approved members option. A list of employees appears.

      2. Click the Selected employees option.

      3. Select the employees using the check box adjacent to the employee name.

      4. Click the > arrow to move the selected employees to the right box. Moving the employees' names to the right side box confirms the list of employees you want to add to the group.
        Note: You can also use the Employee Filter option to select a particular category of employees.

      5. Click Create Group to create the group with the selected employees. A success message appears.

Give kudos

Kudos are expressions of praise and recognition for someone's achievements or contributions. The Kudos feature helps recipients to know their efforts are appreciated and admired. 

To give kudos, perform the following actions:

  1. On the Engage page, click the Give Kudos card. A pop-up opens.

  2. From the You are posting in dropdown list, select the required option.

  3. In the Search Employee search box, search for the employee to whom you want to give kudos.

  4. From the Recognize Values dropdown list, select a value that best describes your appreciation.

  5. In the Your message text box, add a message to describe your appreciation.
    Note: You can further enhance your message by clicking the GreytAI button. 

  6. Click Give to offer kudos in the selected category. The created kudos appear on the Engage page.

Note

  1. You can delete/edit the kudos by clicking the Kebab icon available on the kudos.

  2. You can also react and comment on the kudos by clicking the React and Comment icons. 

Create and manage polls

Polls gather opinions or data by asking specific questions to a group of people (respondents), for research and decision-making. As an admin, you can use the Polls feature to create polls for gathering opinions or feedback from employees within your organization. Every poll displays its posting date, group name, the time left before it closes, and the count of reactions and comments. Each poll also allows you to delete or end the poll using the Kebab menu ().

To create polls, perform the following actions:

  1. On the Engage page, click the Create Polls card. A pop-up opens.

  2. From the Select Group dropdown list, select the category for which you want to create the poll.

  3. In the Question textbox, enter a question for the poll.

  4. In the Options textbox, enter the options relevant to the question.
    Note: You can also click Add Poll Option to add more options to the question. You must enter a minimum of two options to create a poll 

  5. Select the Make voters’ identity anonymous checkbox if you want to hide the voters' identities.

  6. From the Poll Duration (days) spin box, select the days you want to keep the poll open. 

  7. Click Create to create the poll for the selected category. The created poll appears on the Engage page.

Note

  1. You can select the required poll and click View Votes to view the votes received for each option. 

  2. You can delete/close the poll by clicking the Kebab icon available on the poll. 

  3. You can also react and comment on the poll by clicking the React and Comment icons. 

  4. The Sort filter available on top of the poll allows you to filter the polls based on the Newest first and Most recent interacted.

Note: As an admin, you can manage and control the activities that a user can perform from the User Roles page. The page allows you to control the access for activities such as Engage Create Poll, Engage Delete Poll, Engage Download Poll Response, and Engage View Poll.

Write and manage posts

Posts are digital content shared to communicate and engage online through text, images, videos, or more. The Posts feature allows you to create celebratory messages for birthdays and work anniversaries, stay informed about organizational news, and share items for sale, rent, or purchase. You can also create posts related to your organization, express appreciation, and provide product updates.

To create a post on the Engage page, perform the following actions:

Each post displays its posting date, group name, message, number of likes, attachments, and number of comments. Each post also allows you to delete it using the Kebab menu ().

  1. On the Engage page, click Write Post. The Write Post pop-up window appears.

  2. From the Select Group dropdown list, select the group for which you want to create a post.

  3. In the Write something here text box, write the post.

  4. Click Attachment to attach an image or document to your post. Browse to the required and click Open.
    Note: We recommend you read the See Posting Guidelines.

  5. Click Post to create a post under the selected group.

Note

  1. Under the Groups section, click the required group to view a post under a particular group.

  2. You can also react and comment on the post by clicking the React and Comment icons.

  3. The Sort filter available on top of the poll allows you to filter the polls based on the Newest first and Most recent interacted.

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