Create shift rotation policy

Updated in May - 2026 | Subscribe to watch greytHR how-to video

A shift rotation policy is when employees are assigned to different work shifts in a regular cycle. Instead of always working the same shift, they switch between day, evening, and night shifts based on a set pattern. This is done to make sure resources are used well and employees are not overwhelmed.

The Shift Rotation Policy page in the greytHR Admin portal allows you to create a rotation policy for a regular as well as split shifts. You can also view and edit/delete the existing shift rotation policies on this page. When you create a shift on the Shift page, a shift rotation policy automatically appears on the Shift Rotation Policy page.

To view the Shift Rotation Policy page, navigate to the Settings icon > System Settings > Attendance > Shift Rotation Policy.

You can perform the following actions on the Shift Rotation Policy page: 

1. Create a shift rotation policy for regular shift.

2. Update shift rotation policy with split shift details. 

Create a shift rotation policy for regular shift

To create a shift rotation policy for regular shift, from the greytHR Admin portal, goto the Settings icon > System Settings > Attendance > Shift Rotation Policy.

1. On the Shift Rotation Policy page, click + Add Shift Rotation Policy. The page displays the details to add the shift rotation policy.

2. In the Plan Name text box, enter the shift rotation policy name.

3. From the Select and order the shifts section enables you to shuffle the Available Shifts and Selected Shifts using the → and ← arrows.
   Note: You can also double-click on a particular shift to move it and the ↑ and ↓ arrows help to sort the order of the Selected Shifts.

4. From the Rotation Start Day dropdown list, select a day to start the next selected shift updated in the shift rotation policy. 

5. From the Rotation Frequency spin box, select the number of weeks to repeat your shift rotation policy.
   Note: You can choose a maximum of 4 weeks.

6. The Shift Rotation Pattern section displays the pattern of your shifts based on the number of weeks chosen in the Rotation Frequency spin box.

7. Click Save. The new shift rotation policy appears on the Shift Rotation Policy page. 

Update shift rotation policy with split shift details

To update the shift rotation policy with split shift details, perform the following actions:

1. From the greytHR Admin portal, navigate to the Settings icon > System Settings > Attendance > Shift Rotation Policy.

2. On the Shift Rotation Policy page, click + Add Shift Rotation Policy. A page opens.

3. In the Plan Name text box, enter Split Shift.

4. From the Select and order the shifts section, you can shuffle the Available Shifts and Selected Shifts using the → and ← arrows.

   Note: You can also double-click on a particular shift to move it and the ↑ ↓ arrows help you to sort the order of the Selected Shifts.

5. From the Rotation Start Day dropdown list, select a day to start the next selected shift updated in the shift rotation policy.

6. From the Rotation Frequency spin box, select the number of weeks to repeat your shift rotation policy.

7. The Shift Rotation Pattern section displays the pattern of your shifts based on the number of weeks chosen in the Rotation Frequency spin box.

8. Click Save to create a new shift rotation policy.

After creating a split shift and updating the shift rotation policy with split shift details, the next step is to create attendance policy for split shift.

Frequently Asked Questions:

What is a shift rotation policy?

A shift rotation policy is a schedule that automatically rotates employees through different shifts, such as day, evening, and night shifts, based on a predefined pattern.

Where can admins create and manage shift rotation policies?

Admins can create and manage shift rotation policies by navigating to Settings > System Settings > Attendance > Shift Rotation Policy in the greytHR Admin portal.

Can admins create shift rotation policies for both regular and split shifts?

Yes. greytHR allows admins to create shift rotation policies for both regular shifts and split shifts.

How can admins create a shift rotation policy?

To create a shift rotation policy for regular shift, from the greytHR Admin portal, goto the Settings icon > System Settings > Attendance > Shift Rotation Policy.

1. On the Shift Rotation Policy page, click + Add Shift Rotation Policy. The page displays the details to add the shift rotation policy.

2. In the Plan Name text box, enter the shift rotation policy name.

3. From the Select and order the shifts section enables you to shuffle the Available Shifts and Selected Shifts using the → and ← arrows.
   Note: You can also double-click on a particular shift to move it and the ↑ and ↓ arrows help to sort the order of the Selected Shifts.

4. From the Rotation Start Day dropdown list, select a day to start the next selected shift updated in the shift rotation policy. 

5. From the Rotation Frequency spin box, select the number of weeks to repeat your shift rotation policy.
   Note: You can choose a maximum of 4 weeks.

6. The Shift Rotation Pattern section displays the pattern of your shifts based on the number of weeks chosen in the Rotation Frequency spin box.

7. Click Save. The new shift rotation policy appears on the Shift Rotation Policy page. 

What is the maximum rotation frequency that can be configured?

Admins can configure a rotation frequency of up to four weeks.

How can admins update shift rotation policy with split shift details?

To update the shift rotation policy with split shift details, from the greytHR Admin portal, go to the Settings icon > System Settings > Attendance > Shift Rotation Policy.

1. On the Shift Rotation Policy page, click + Add Shift Rotation Policy. A page opens.

2. In the Plan Name text box, enter Split Shift.

3. From the Select and order the shifts section, you can shuffle the Available Shifts and Selected Shifts using the → and ← arrows.

   Note: You can also double-click on a particular shift to move it and the ↑ ↓ arrows help you to sort the order of the Selected Shifts.

4. From the Rotation Start Day dropdown list, select a day to start the next selected shift updated in the shift rotation policy.

5. From the Rotation Frequency spin box, select the number of weeks to repeat your shift rotation policy.

6. The Shift Rotation Pattern section displays the pattern of your shifts based on the number of weeks chosen in the Rotation Frequency spin box.

7. Click Save to create a new shift rotation policy.

How can admins arrange shifts in a rotation policy?

Admins can move shifts between the Available Shifts and Selected Shifts lists using the arrow buttons or by double-clicking a shift. They can also change the order of selected shifts using the up and down arrows.

What does the Shift Rotation Pattern section display?

This section shows the shift sequence pattern based on the selected shifts and the rotation frequency.

Does greytHR automatically create a shift rotation policy when a shift is created?

Yes. When a shift is created on the Shift page, a corresponding shift rotation policy is automatically added to the Shift Rotation Policy page.

Can admins edit or delete existing shift rotation policies?

Yes. Admins can view, edit, or delete existing shift rotation policies from the Shift Rotation Policy page.

What is the next step after updating a shift rotation policy with split shift details?

After updating the shift rotation policy with split shift details, admins must create an attendance policy for the split shift.

Related articles:

• Create attendance policy and set attendance policy rules

• Assign attendance scheme

• Create regular shifts and split shifts

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