greytHR Help
Get Started - Admin Portal
Employee Lifecycle
Payroll
Leave Management
Attendance Management
Workflows
Reports
Assets Management
Expense Claims
Integrations in greytHR
Settings
General settings
Employee settings
๐Ÿ“„ Configure and initiate employee onboarding
Related Documents
Payroll settings
More Help Resources
Letter settings
Income tax settings
Leave settings
Claim settings
User settings
Attendance settings
Helpdesk settings
Miscellaneous settings
greytHR Admin portalโ†’

Add/Edit employee number series

The organizations allot a unique ID or employee number to each of their employees when they add an employee to the database. The Employee No Series page in the greytHR Admin portal allows you to set up and manage employee number series that are used to generate employee numbers. The numbers can be numeric and alpha-numeric.

You can allot different series for different employee categories, such as permanent employees, trainees, and contract employees. The application automatically increments the serial number each time a new employee joins the organization.ย 

To view the Employee No Series page, click the Settings icon > System Settings > Employee > Employee No Series.

Add employee number series

To add a new employee number series, perform the following actions:

  1. On the Employee No Series page, click Add New. The Add Employee Series form appears.ย 

  2. In the Description text box, enter a short description of the employee number series.

  3. From the Serial No spin box, select the required serial number.

  4. Select the Active Status check box as Enabled if you want to enable the employee number series.ย 

  5. From the Linked Employee dropdown list, select the required option.ย 

  6. In Employee Series Format: section, in the Prefix, Format, and Suffix text boxes, enter the required values. You can view the outcome of the values in the Result text box.

  7. Click Save. The new employee series reflects on the Employee No Series page.ย 

Note:ย 

  • You can edit/delete the employee series by clicking the Edit/Delete icon available on each row of the employee series.

  • You can also enter the employee number series manually if you select the Manual Entry option.

โš ๏ธ We recommend you to contact the greytHR support team before making any changes in settings.

Was this article helpful?

More resources:

โ–ถ Video - Watch ourย how-to videosย to learn more about greytHR.

โ“ FAQs - Solve your queries usingย FAQs.

๐Ÿ“ข Product Update - Read about theย product updates.