Updated in January - 2026 | Subscribe to watch greytHR how-to video
An access card of an employee is a physical card or token that is used to provide secure access to a building, room, or other restricted area within an organization. Adding access card details for an employee can be useful for tracking and managing access privileges. The information can include details such as the card number, date of issue, and level of access granted to the employee.
The Access Card Details page in the greytHR Admin portal allows you to add/edit and delete the details of the access card issued to your employees. You can generate the access card details report, including the resigned employees, to verify if you have not assigned the same number to one or more employees.
To view the Access Card Details page, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Access Card Details.
To add the access card details of an employee, rom the greytHR Admin portal, hover over the 9 dots and select rom the greytHR Admin portal, navigate to Employee > Information > Access Card Details.
On the Access Card Details page, from the Search Employee search box, enter the name or number of an employee to whom you want to add the information.
Click Add to add the details. The Access Card Details form appears.
In the Access Card Number text box, enter the valid card number.
From the From Date dropdown calendar, select the relevant date.
Note: The To Date information is not mandatory.
Click Save to add the access card details. A success message appears.
Note: You can also edit/delete the access card details using the Edit icon available on the Access Card Details card.
An access card is a physical card or token assigned to an employee to control and monitor their access to secured areas like buildings, floors, or rooms.
Recording access card details helps in:
Managing security permissions
Preventing card number duplication
Tracking issued cards, especially for resigned employees
To view the Access Card Details page, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Access Card Details.
To add the access card details of an employee, rom the greytHR Admin portal, hover over the 9 dots and select rom the greytHR Admin portal, navigate to Employee > Information > Access Card Details.
On the Access Card Details page, from the Search Employee search box, enter the name or number of an employee to whom you want to add the information.
Click Add to add the details. The Access Card Details form appears.
In the Access Card Number text box, enter the valid card number.
From the From Date dropdown calendar, select the relevant date.
Note: The To Date information is not mandatory.
Click Save to add the access card details. A success message appears.
Yes! Use the Edit icon on the Access Card Details card to make changes or delete the entry if needed.
Absolutely. Admins can generate a report that includes current and resigned employees to check for duplicate card numbers or verify access history.
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