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Add new employee

The Add Employee page in the greytHR Admin portal allows you to add a new employee. The page helps you to add the information of the newly joined employee to the organization’s database. The Add Employee page categorizes employee information under categories such as Basic Information, Employee Position, PF, ESI & LWF, and Payment Mode.Β 

To view the Add Employee page, click Search Actions > search "Add Employee". Alternatively, you can also navigate to Employee > Main > Analytics Hub and click Add Employee button.

Add a new employee

To add a new employee, perform the following actions:

  1. On the page under Step 1: Basic Information section, enter the basic details of the employee, such as Employee Number Series, Employee No, Reporting Manager, Date Of Joining, and Emergency Contact Number. We recommend you fill in as many details as possible.

  2. Select Allow the employee to fill in their information check box to allow the employee to fill in their information during onboarding.

  3. Click Employee Onboarding Policy. The link redirects you to the Employee Information Settings page. The page enables you to make changes to the employee onboarding form.

  4. Click Next. Step 2: Employee Position form opens.

  5. Enter the employee details such as Designation, Department, Grade, Location, and Attendance Scheme.

  6. Click Next. Step 3: PF,ESI & LWF form opens.

  7. Enter employee details such as PAN Number, PF Number, and UAN Number.Β 

  8. Select an appropriate PF Excess Contribution option.

  9. Click Next. Step 4: Payment Mode form opens.

  10. From the Payment Type dropdown list, select the mode of payment.

    Note: If you select the option Bank Transfer/Demand Draft, you must enter the additional details such as Bank Name, Bank Branch, DD Payable At, and Account Number.Β Β 

  11. Click Finish to complete the process of adding a new employee. A page appears which displays the summary of details of the new employee.


    • If you click Cancel, you can lose the unsaved changes.

    • The View Profile button redirects you to the Employee Profile page. The page allows you to add more details to the employee’s profile.

Note: You can customize the mandatory fields on the Add Employee page by navigating to the Employee Options page.

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