Create goal plans in greytHR

Updated in November - 2024  | Subscribe to watch greytHR how-to video

A goal plan is a simple framework with a set timeline where managers define clear objectives for their team to achieve. These objectives must align with company policies. The goal plans can range from short-term, like quarterly goals, to long-term, such as annual goals.

Goal plans help employees add SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals. 

Note: Before creating the goal plans, you must know that you can manage and control the actions that can be performed on the Goal Plans feature. This can be done from the User Roles page. The actions include creating goal plans, creating goals, editing/deleting goals, adding comments, and marking progress.

Create goal plans

To create a new goal plan, go to Performance Management > Goal Plans > Create Plan.

Setup Plan Details

1. Start by selecting the Goal Plan Type as per your organization’s policies. Based on organizational needs, greytHR offers the following types of goal plans:

   1. Performance Goal Plan: Focuses on specific performance targets within a set period.

   2. Developmental Goal Plan: Aim at personal and professional growth by targeting skills and competencies for long-term career development. 

   3. Organizational: Focuses on an organization's long-term objectives, aligning resources and efforts toward achieving its overarching mission and vision over an extended time.

   4. Others: Covers various objectives that do not fit standard categories, such as special projects or unique tasks that support broader organizational goals.

2. Fill in the plan details. 

3. Upload a policy document. This document can serve as a guideline for employees to refer to when adding their goals. However, uploading it is optional.

4. Click Next.

Select Employees

Under this section, you must select the employees who are enrolled for the selected goal plan. You can also add a new set of employees by clicking +.

Set Timelines

Under this section, you can select the required number of days users can modify their goals after the goal plan starts and also the check-ins after the goal plan ends.

Goal Controls

You can define settings like weightage, check-in reminders, and goal categories here.

Let us take a closer look at what you can do in this section:

• Check-in reminders: These reminders are sent on a weekly or monthly basis to the assessors.

• Remind On: Select the day you want to send the reminders.

• Enable weightage for goals: Allow the managers/employees to add value to their goals.

• Goal Categories: Choose from categories like Customer, Finance, Learning, or Business Process based on your organization’s needs. You can select more than one category.  

• Goal Count: Enter the minimum and maximum number of goals that can be added by the managers/employees. 

Setup user controls

Now that you have configured a major part of the goal plan, the next step is to define the rights and controls for the employees and managers.

Let us learn how to manage the access for each of these roles:

1. Employee: Can View and Update Progress of their goals by default. You can also allow the employee to Create, Edit, and Delete goals as per your company policy.

2. Manager: Can Create, Edit, and Delete goals by default. You can also allow the managers to View and Update Progress of the goals as per your company policy.

3. Manager’s manager: No default roles are defined. This role can be customized as per the requirements of your company policy.

Summary 

The Summary gives you an overview of the configured goal plan, letting you review the setup to ensure everything is correct and accurate. You can also edit the summary by clicking ➡ available in each section.

1. After reviewing, click Save. 

2. Click Confirm. A success message appears and the configured goal plan moves to the Draft tab.

Note: You can edit or delete a goal plan by clicking the Gear (Settings)/Delete icons on the goal plan card. Once the goal plan activates, you cannot make changes.

The next step is to activate the created goal plan.

Activate the goal plan

After creating the goal plan, you must activate it from the Draft tab.

Now that the goal plan setup is complete, learn about the key tasks involved in managing the goal plan.

Here are the jobs that can be done to manage the goal plans:

• Pause/Resume/Cancel goal plans.

• Clone the goal plan.

• Notify employees and managers to assign goals.

• Create new goals and edit the assigned goals.

• Manage employee goals

Other related links:

• Manage goal plans

• Create review cycles

• Manage review cycles

• Managers set strategic goals for team members

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