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Leave Management

Recalculate employees' leave

Updated in April - 2026 | Subscribe to watch greytHR how-to video

Reviewing and adjusting employees' leave balances promotes fairness, transparency, and compliance while maintaining accurate records and enabling effective leave management within the organization.

The Leave Recalculator page in the greytHR Admin portal allows you to recalculate the leave for the resigned employees. This is usually done after the employee has completed the notice period and before the full and final settlement is processed. The page displays the Employee Name, Employee Number, and Leaving Date.

To view the Leave Recalculator page, from the greytHR Admin portal, hover over the 9 dots and select Leave and Attendance > Admin > Leave Recalculator.

Recalculate the leave 

To recalculate the leave details of the employees, from the greytHR Admin portal, hover over the 9 dots and select Leave and Attendance > Admin > Leave Recalculator.

  1. On the Leave Recalculator page, using the Status, Employee, and Leaving Date dropdown filters, customize your search.

  2. From the table of contents, select the employees using the checkbox for whom you want to recalculate the leave.

  3. Click the Recalculate Leave button to recalculate the leave.

Frequently Asked Questions:

What is the purpose of the Leave Recalculator?

The Leave Recalculator helps administrators recompute leave balances for employees, especially after resignation, ensuring accurate leave records before final settlement.

When should I use the Leave Recalculator?

You should use it after an employee completes their notice period and before processing their full and final settlement.

Can I recalculate leave for active employees?

No, the Leave Recalculator is primarily designed for resigned employees whose leaving date is recorded in the system.

What details are displayed on the Leave Recalculator page?

The page displays Employee Name, Employee Number, and Leaving Date to help identify and process employees easily.

How can I find a specific employee for leave recalculation?

You can use filters such as Status, Employee Name, and Leaving Date to narrow down your search.

Is it possible to recalculate leave for multiple employees at once?

Yes, you can select multiple employees using the checkboxes and recalculate leave in bulk.

Will recalculating leave overwrite previous leave data?

Yes, the system recalculates and updates the leave balances based on the latest rules and employee data.

What happens if I forget to recalculate leave before final settlement?

It may result in incorrect leave balances, which can affect the accuracy of the employee’s final payout.

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