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Leave Management

Consider/Ignore overtime records

Updated in April - 2026 | Subscribe to watch greytHR how-to video

Considering overtime records is crucial for analyzing workloads, managing resources effectively, and ensuring fair compensation. Ignoring them can lead to improper resource allocation, potential burnout, and financial inaccuracies. The term used to consider or ignore overtime records is Finalization.

The Overtime Finalization page in the greytHR Admin portal allows you to finalize the overtime (OT) records for payroll processing. The page displays information such as Total Records, OT Records of a particular month, and the list of employees’ OT details based on the filters available on the page. The list includes the employee name/number, OT Days, Status, and Details. 

The date range selected from the leave year dropdown available at the top right corner of the page allows you to view the required past OT records. You can also download the OT records and apply filters to view the OT records list using the filter icon.

To view the Overtime Finalization page, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

ℹ️ If multiple attendance cycles (calendars) exist, use the Select Month and Select Attendance Cycle dropdowns to view details on the OT Finalization page based on your selection.

You can perform the following actions on the Overtime Finalization page:

  1. View OT records.

  2. Consider/ignore OT records.

  3. Consider/ignore past OT records. 

  4. Download OT records.

View overtime records

To view the OT records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  1. On the Overtime Finalization page, from the Status filter, select the required option.
    Note: You can also search the OT records of an individual employee using the Select Employee search box. 

  2. Using the Display Records Applied by, and OT Records In filters, customize the list of OT records. A list appears. 

  3. From the list, click the → arrow to view the OT details of the selected employee.

Consider/Ignore overtime records

To consider/Ignore overtime records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  1. On the Overtime Finalization page, from the Status filter, click Not Considered. A list appears. 

  2. From the list, select the employees using checkboxes. Click Consider. A pop-up appears. 

  3. From the pop-up, using the Payroll Month dropdown list, select the required month.

  4. Click Confirm. A success message appears.

Note: You can also ignore the OT application of an employee using the Ignore button.

Consider/Ignore past overtime records

  1. To consider/Ignore past overtime records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  2. On the Overtime Finalization page, from the OT Records In filter, select Past OT Records. A list appears.

  3. Click the → arrow to view details of the required previous/current month Not Considered OT record.

  4. Click Consider/Ignore as per your requirements. 

Download overtime  records

To download overtime records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  1. On the Overtime Finalization page, using the Filters, customize the list of employees’ OT records.

  2. Click the Download icon to download the OT summary. 

Note: You can also download individual OT records using the → arrow. 

Frequently Asked Questions:

What does “Finalization” of overtime records mean?

Finalization refers to the process of deciding whether overtime (OT) records should be considered or ignored for payroll processing.

Why is it important to finalize overtime records?

Finalizing OT records ensures accurate payroll processing, proper compensation, and better workload analysis.

How can admins consider/Ignore past overtime records?

To consider/Ignore past overtime records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  1. On the Overtime Finalization page, from the OT Records In filter, select Past OT Records. A list appears.

  2. Click the → arrow to view details of the required previous/current month Not Considered OT record.

  3. Click Consider/Ignore as per your requirements. 

What happens when an OT record is marked as “Ignored”?

Ignored OT records are excluded from payroll processing and will not impact employee compensation.

Can I finalize multiple OT records at once?

Yes, you can select multiple employees using checkboxes and finalize their OT records in bulk.

Can past overtime records be considered or ignored?

Yes, you can use the OT Records In filter to view and finalize past OT records.

How do I know which OT records are pending finalization?

You can use the Status filter and select Not Considered to view pending OT records.

Can I change the status of an OT record after finalization?

This depends on system configuration and permissions. In most cases, changes may be restricted after payroll processing.

How can admins consider/Ignore past overtime records?

To consider/Ignore past overtime records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  1. On the Overtime Finalization page, from the OT Records In filter, select Past OT Records. A list appears.

  2. Click the → arrow to view details of the required previous/current month Not Considered OT record.

  3. Click Consider/Ignore as per your requirements. 

How do I assign a payroll month while considering OT records?

While finalizing, you can select the required payroll month from the dropdown in the confirmation pop-up.

Can admins download overtime records for reporting?

Yes, admins can download OT summaries or individual records using the Download option.

To download overtime records, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Admin > Overtime Finalization.

  1. On the Overtime Finalization page, using the Filters, customize the list of employees’ OT records.

  2. Click the Download icon to download the OT summary. 

Note: You can also download individual OT records using the → arrow. 

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