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Leave Management

View leave calendar

Updated in April - 2026 | Subscribe to watch greytHR how-to video

A leave calendar is crucial for any organization as it helps effectively manage employee time off. It enables easy scheduling and tracking of leave requests, ensures adequate staffing, and keeps productivity and workflow running smoothly.

The Leave Calendar page in the greytHR Admin portal displays the leave information of the employees in a calendar format along with the number and types of leave taken by each employee. You can view the current and previous months' leave information of your employees. The page also allows you to download the employees’ leave details.

To view the Leave Calendar page, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Main > Leave Calendar.

You can perform the following actions on the Leave Calendar page:

  1. View employees on leave.

  2. Export employees’ leave details.

View employees on leave 

To view the employees on leave, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Main > Leave Calendar.

  1. On the Leave Calendar page, select the required calendar year in the top right corner of the page. 

  2. Click  ◀ or ▶ to select the relevant month. Select the required day in the calendar to view the detailed information about the leave availed by your employees. The number with blue highlights indicates the number of employees on leave for the day.

  3. From the Category and Transaction Type dropdown filters, select the required options to customize your view.

Export employees leave details

  1. On the Leave Calendar page, using the Category and Transaction Type dropdown filters, customize the list of leave availed by your employees.

  2. Click the Export To Excel button to generate the report. The report is downloaded in Excel format.

Frequently Asked Questions:

What is Leave Calendar?

The Leave Calendar displays employee leave information in a calendar format, helping track who is on leave on specific days along with the type and count of leaves.

What information can be viewed on the Leave Calendar page?

As an admin you can view:

  • Employees on leave for a specific day

  • Number of employees on leave

  • Types of leave taken

  • Monthly leave distribution

How can a specific month’s leave data be viewed?

Use the â—€ or â–¶ arrows on the calendar to navigate between months and view leave data for the required period.

How can admins view which employees are on leave on a particular day?

To view the employees on leave, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Main > Leave Calendar.

  1. On the Leave Calendar page, select the required calendar year in the top right corner of the page. 

  2. Click  ◀ or ▶ to select the relevant month. Select the required day in the calendar to view the detailed information about the leave availed by your employees. The number with blue highlights indicates the number of employees on leave for the day.

  3. From the Category and Transaction Type dropdown filters, select the required options to customize your view.

What does the blue highlighted number on a date indicate?

The blue highlighted number indicates the total number of employees who are on leave on that particular day.

Can leave data be filtered on the Leave Calendar page?

Yes, you can use the Category and Transaction Type dropdown filters to customize the leave data displayed on the calendar.

Can previous months’ leave information be viewed?

Yes, you can navigate to previous months using the calendar navigation arrows to view past leave data.

How can employees’ leave details be exported?

  1. From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Main > Leave Calendar.

  2. On the Leave Calendar page, using the Category and Transaction Type dropdown filters, customize the list of leave availed by your employees.

  3. Click the Export To Excel button to generate the report. The report is downloaded in Excel format.

Why is no data displayed on certain dates?

This may happen if:

  • No employees have applied for leave on that day

  • Filters applied are restricting the view

  • The selected month or year does not have leave records

Why is the leave count not matching expectations?

The count may vary based on applied filters such as category or transaction type, or due to leave requests being pending or not approved.

Why is the Export to Excel option not working?

This may occur due to browser restrictions, pop-up blockers, or insufficient access permissions.

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