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Leave Management

View employee leave information summary at a glance

Updated in April - 2026 | Subscribe to watch greytHR how-to video

A leave information overview summarizes an employee's accrued and used leave. It includes details about available leave types, applied leave, remaining balance, and leave taken during a specific period. Employers use this information to review leave balances, plan future time off, track attendance, and process accurate payroll.

The Leave and Attendance page in the greytHR Admin portal displays a summary of your employees’ leave-related activities. The page displays the pattern of leave usage in the organization across the months and the type of leave availed by your employees. 

You can view the following information on the Leave and Attendance page:

  1. Type of leave taken.

  2. Total leave taken for a year.

  3. Number of employees on leave for each Restricted Holiday (RH).

  4. Team on leave.

Type of leave taken

To view the types of leave taken by the employees, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance.

  1. On the Leave and Attendance page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Type of leaves taken card, from the Category dropdown filter, select the appropriate option. The card displays the type of leave the employees take for the selected month.

Total leave taken for a year

You can view the total leave taken for a year from the Leave and Attendance page.

  1. On the Leave and Attendance page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Total leaves taken this year card, from the Category dropdown filter, select the required option. A graphical representation of the leave taken for the selected year appears.  

Employees on leave for each Restricted Holiday (RH) 

  1. On the Leave Overview page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Number of Employees on Leave for each RH card, from the Category dropdown filter, select the required option. A graphical representation of the leave taken for each RH appears.

Team on leave

  1. On the Leave Overview page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Team on Leave card, from the Category dropdown filter, select the required option. Detailed information about each employee’s leave appears.

Frequently Asked Questions:

What is the Leave and Attendance summary page?

The Leave and Attendance page provides an overview of employees’ leave data, including leave types, total leave taken, remaining balance, and leave trends over a selected period.

What kind of information can be viewed on the Leave and Attendance page?

As an admin, you can view:

  • Types of leave taken

  • Total leave taken for the year

  • Number of employees on leave for each Restricted Holiday (RH)

  • Team-wise leave details

How can the leave data be filtered?

Leave data can be filtered by selecting the required calendar year, month, and category from the dropdown options available on each card.

Can leave information be viewed for a specific year?

Yes, you can select the required calendar year from the top right corner of the page to view leave details for that particular year.

What does the “Type of leaves taken” card display?

This card shows the different types of leave availed by employees during the selected month.

How can admin view the types of leave taken by the employees?

To view the types of leave taken by the employees, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance.

  1. On the Leave and Attendance page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Type of leaves taken card, from the Category dropdown filter, select the appropriate option. The card displays the type of leave the employees take for the selected month.

What does the “Total leaves taken this year” card represent?

It provides a graphical view of the total leave taken by employees throughout the selected year.

How can admins view the total leave taken for a year?

Admins can view the total leave taken for a year from the Leave and Attendance page.

  1. On the Leave and Attendance page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Total leaves taken this year card, from the Category dropdown filter, select the required option. A graphical representation of the leave taken for the selected year appears. 

What is shown in the “Number of Employees on Leave for each RH” section?

This section displays how many employees have taken leave on each Restricted Holiday (RH), along with a graphical representation.

How can admins view the employees on leave for each Restricted Holiday (RH)?

  1. On the Leave Overview page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Number of Employees on Leave for each RH card, from the Category dropdown filter, select the required option. A graphical representation of the leave taken for each RH appears.

What information is available in the “Team on Leave” section?

This section provides detailed information about employees who are on leave, helping track team availability.

How can admins view team on leave information?

  1. On the Leave Overview page, select the required calendar year in the top right corner of the page to view details for a particular year.

  2. Select the required month.

  3. On the Team on Leave card, from the Category dropdown filter, select the required option. Detailed information about each employee’s leave appears.

Why is the leave summary page important?

It helps monitor leave trends, plan team availability, track employee attendance, and support accurate payroll processing.

Why am I not able to see leave data for certain months or employees?

This may occur if:

  • No leave records exist for the selected period

  • Filters such as year or category are not set correctly

  • Access permissions are limited

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