As the leave year wraps up and the holiday calendar is finalized, the next crucial step is granting leave. Granting leave involves setting up each employee’s annual leave entitlement according to company policy. This ensures the employees start the new year with their allotted leave balance.

By granting leave, employees can easily view and request their time off as needed, creating a smooth, organized, and transparent time-off process for both employees and the HR team. This foundation keeps everyone informed and helps the team manage time-off requests efficiently throughout the year.

Let us see how the admins grant leave manually.

To grant leave manually to the employees, from the greytHR Admin login, hover over the 9 dots and go to Leave and Attendance > Admin > Leave Granter.

Click Grant Leave.
Select Grant for all employees or Grant for newly joined employees.
Select a frequency from Periodicity (Monthly, Quarterly, Half-Yearly or Yearly), Period, and Leave Scheme. Note: If multiple schemes exist, repeat for each scheme.
Select the Leave Types and click Grant to confirm.

💡 If the admin notices an error in the leave scheme or types, they can use the Delete icon to remove the leave batch and restart the process.

Delete leave batches: Use the Delete icon in the Actions column on the leave batch card.

Delete individual employee leave: Use the Delete icon in the corresponding row for the employee within the leave batch card.

Frequently Asked Questions:

What is leave grant?

Leave grant is the process of assigning leave balances to employees for a specific leave period based on the company’s leave policy. It ensures employees receive their entitled leaves (such as annual, sick, or casual leave) so they can view and request time off accordingly.

When should leave be granted to employees?

Leave is usually granted at the beginning of a leave year or after finalizing the holiday calendar so employees start with their allocated leave balance.

Can leave be granted only to newly joined employees?

Yes, leave can be granted either to all employees or only to newly joined employees during the leave grant process.

How can admins grant leave manually?

To grant leave manually to the employees, from the greytHR Admin login, hover over the 9 dots and go to Leave and Attendance > Admin > Leave Granter.

Click Grant Leave.
Select Grant for all employees or Grant for newly joined employees.
Select a frequency from Periodicity (Monthly, Quarterly, Half-Yearly or Yearly), Period, and Leave Scheme. Note: If multiple schemes exist, repeat for each scheme.
Select the Leave Types and click Grant to confirm.

What are the available periodicity options while granting leave?

The available options are Monthly, Quarterly, Half-Yearly, and Yearly, depending on the company’s leave policy.

Does the leave grant process need to be repeated for multiple leave schemes?

Yes, if there are multiple leave schemes, the leave grant process must be repeated for each scheme.

Can mistakes be corrected after granting leave?

Yes, if there is an error in the leave scheme or leave types, the leave batch can be deleted and the process can be done again.

How can a leave batch be deleted?

A leave batch can be deleted using the Delete icon available in the Actions column on the leave batch card.

Can leave granted to a specific employee be deleted?

Yes, leave for a specific employee can be deleted using the Delete icon in the corresponding row within the leave batch card.

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