Adding a leave reviewer is crucial for maintaining smooth operations in an organization. This addition ensures proper evaluation and approval of leave requests, minimizing errors and discrepancies. It enhances accountability and transparency, streamlining the leave management process for both employees and management.

The Leave Type Reviewer page in the greytHR Admin portal displays current leave reviewer configurations. The page allows you to edit/delete the existing configuration. The Add button on the page helps you to add a reviewer to review leave.

To view the Leave Type Reviewer page, hover over the 9 dots and go to Leave and Attendance > Setup > Leave Type Reviewer.

The page displays the following tabs:

Reviewers - The tab indicates the specific people who can review after the policy is set up.
Config - The tab displays the policy of leave review.

You can perform the following actions on the Leave Type Reviewer page:

Add a reviewer for leave applications.
Configure policy for leave reviewers.

Add a reviewer for leave applications

To add a reviewer for leave applications, perform the following actions:

From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Leave Type Reviewer.
On the Leave Type Reviewer page, under the Reviewers tab, click Add. A form appears.
From the Leave Scheme dropdown list, select the leave scheme for which you want to appoint a reviewer.
From the Leave Type dropdown lists, select the required leave type.
From the Reviewer1 dropdown list, select the employee you want to appoint as a first reviewer.
From the Reviewer2 dropdown lists, select the employee you want to appoint as a second reviewer.
Click Save to assign the reviewers. The reviewer details display on the Leave Type Reviewer page.

Configure policy for leave reviewers

On the Leave Type Reviewer page, under the Config tab, click Add. A form appears.
From the Leave Scheme dropdown list, select the leave scheme for which you want to appoint a reviewer.
From the Leave Type dropdown lists, select the required leave type.
From the Reviewer Provider dropdown list, select the required option.
Click Save to configure the policy. You can view the details on the Leave Type Reviewer age under the Config tab.

Note: You can also edit/delete the policy records of the employees using the Edit/Delete icons available on the required row.

Frequently Asked Questions:

What is a leave reviewer in greytHR?

A leave reviewer is an assigned employee who evaluates and approves or rejects leave requests based on organizational policies.

Why is it important to add a leave reviewer?

Adding a leave reviewer ensures proper validation of leave requests, reduces errors, and improves accountability and transparency in the leave management process.

How can admins add a reviewer for leave applications?

To add a reviewer for leave applications, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Leave Type Reviewer.

On the Leave Type Reviewer page, under the Reviewers tab, click Add. A form appears.
From the Leave Scheme dropdown list, select the leave scheme for which you want to appoint a reviewer.
From the Leave Type dropdown lists, select the required leave type.
From the Reviewer1 dropdown list, select the employee you want to appoint as a first reviewer.
From the Reviewer2 dropdown lists, select the employee you want to appoint as a second reviewer.
Click Save to assign the reviewers. The reviewer details display on the Leave Type Reviewer page.

How many reviewers can be assigned to a leave type?

Admins can assign up to two reviewers (Reviewer1 and Reviewer2) for a leave type.

Can admins assign different reviewers for different leave types?

Yes, reviewers can be configured separately for each leave type and leave scheme.

What happens if no reviewer is assigned?

If no reviewer is configured, leave requests may not follow the intended approval workflow, which can lead to delays or policy inconsistencies.

Can admins edit or remove a leave reviewer after assigning?

Yes, admins can edit or delete reviewer configurations from the Leave Type Reviewer page using the Edit/Delete options.

What is the difference between the “Reviewers” tab and the “Config” tab?

Reviewers tab: Used to assign specific employees as reviewers.
Config tab: Used to define the leave review policy and reviewer provider.

How can admins configure policy for leave reviewers?

To configure policy for leave reviewers, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Leave Type Reviewer.

On the Leave Type Reviewer page, under the Config tab, click Add. A form appears.
From the Leave Scheme dropdown list, select the leave scheme for which you want to appoint a reviewer.
From the Leave Type dropdown lists, select the required leave type.
From the Reviewer Provider dropdown list, select the required option.
Click Save to configure the policy. You can view the details on the Leave Type Reviewer age under the Config tab.

What is a Reviewer Provider?

Reviewer Provider determines how reviewers are assigned (for example, system-defined hierarchy or manually assigned reviewers).

Can the same person be both Reviewer1 and Reviewer2?

While technically possible in some setups, it is recommended to assign different individuals to maintain proper checks and balances.

Will employees be notified when a reviewer is assigned?

Notifications depend on your organization’s notification settings in greytHR. Typically, reviewers receive alerts when a leave request is submitted.

Can admins assign reviewers in bulk for multiple leave types?

No, reviewers need to be assigned individually for each leave type and leave scheme.

What should admins do if the reviewer is unavailable?

Admins can update the reviewer configuration or assign a new reviewer to ensure continuity in approvals.

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