Create a holiday list

Updated in April - 2026 | Subscribe to watch greytHR how-to video

Creating a holiday list involves compiling a comprehensive list of holidays that will be observed by an organization or a specific region. The specific holidays included in the list may vary depending on factors such as country, religion, and local customs.

The Holiday List page in the greytHR Admin portal helps you to add/edit the holiday list for a particular leave year. You can view details such as Occasion, Day, Location, and Attendance Scheme for each holiday. By default, the page displays the current year's holiday information and the number of General and Restricted holidays.

To view the Holiday List page, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

You can perform the following actions on the Holiday List page:

1. Add holidays manually.

2. Add holidays from master list.

3. Edit holiday list.

4. Download holiday list.

Add holidays manually

To add holidays manually, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

1. On the Holiday List page, from the Year dropdown list, select the new calendar year.

2. Click Add Holidays. A table appears.

3. Under the Occasion column, double-click the cell and enter the required occasion.

4. Under the Date column, from the dropdown calendar, select the relevant date.
   Note: The Day column auto-populates as per the selected date.

5. Under the Location column, from the dropdown list, select the required location.

6. Under the Designation column, from the dropdown list, select the required designation.

7. Under the Attendance Scheme column, from the dropdown list, select the required scheme.

8. Under the Restricted Holiday column, from the dropdown list, select Yes/No as per your requirements.

9. Click Save to declare the holidays.
   Note:  

   1. You can copy-paste data to columns from your spreadsheet.

   2. You can also add/remove the Holiday Category using the Settings icon.

Add holidays from master list

1. From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

2. On the Holiday List page, from the Year dropdown list, select the required year.

3. Click Add From Master List. The Holiday Master List for the selected year appears.

4. Select the required holidays using the checkboxes.

5. Click Add. The selected holidays appear on the Holiday List page.

6. Click Save to save the holiday list for the required leave year.

Edit holiday list

1. From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

2. On the Holiday List page, double-click the required cell and edit the existing details as per your requirements.

3. Click Save to save the updated details. A success message appears.
   Note: You can also delete individual holidays using the Delete button.

Download holiday list 

1. From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

2. On the Holiday List page, using the Location, Designation, and Attendance Scheme dropdown filters, customize the list of holidays as per your requirements.

3. Click Excel Export to download the holiday list. The holiday list downloads in Excel format.

Frequently Asked Questions:

What is a Holiday List?

A Holiday List is a structured list of all holidays declared by an organization for a specific leave year. It defines the days on which employees are entitled to time off, based on company policies, regional requirements, and applicable laws.

The holiday list typically includes details such as:

• Holiday name (occasion)

• Date and day

• Applicable location or employee group

• Type of holiday (General or Restricted)

Why are holidays not visible for a specific year?

Ensure that the correct year is selected from the Year dropdown. By default, the system displays holidays for the current year.

How can admins add holidays manually in greytHR?

To add holidays manually, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

1. On the Holiday List page, from the Year dropdown list, select the new calendar year.

2. Click Add Holidays. A table appears.

3. Under the Occasion column, double-click the cell and enter the required occasion.

4. Under the Date column, from the dropdown calendar, select the relevant date.
   Note: The Day column auto-populates as per the selected date.

5. Under the Location column, from the dropdown list, select the required location.

6. Under the Designation column, from the dropdown list, select the required designation.

7. Under the Attendance Scheme column, from the dropdown list, select the required scheme.

8. Under the Restricted Holiday column, from the dropdown list, select Yes/No as per your requirements.

9. Click Save to declare the holidays.

How can multiple holidays be added at once?

Multiple holidays can be added by:

• Copy-pasting data from a spreadsheet, or

• Using the Add From Master List option

What is the difference between General and Restricted holidays?

• General Holidays are mandatory for all employees.

• Restricted Holidays are optional and can be availed based on company policy.

How can admins add holidays from master list in greytHR?

1. From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

2. On the Holiday List page, from the Year dropdown list, select the required year.

3. Click Add From Master List. The Holiday Master List for the selected year appears.

4. Select the required holidays using the checkboxes.

5. Click Add. The selected holidays appear on the Holiday List page.

6. Click Save to save the holiday list for the required leave year.

Can holidays be edited or deleted after being added?

Yes, holidays can be modified by editing the required fields or removed using the Delete option. Ensure to click Save after making changes. To edit or delete the holiday list, from the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

1. On the Holiday List page, double-click the required cell and edit the existing details as per your requirements.

2. Click Save to save the updated details. A success message appears. You can also delete individual holidays using the Delete button.

Why is the Day field auto-populated?

The Day field is automatically derived from the selected date to maintain accuracy.

Can different holidays be assigned to different employee groups?

Yes, holidays can be configured based on Location, Designation, and Attendance Scheme, allowing flexibility across employee groups.

What happens if changes are not saved?

Any additions or edits will not be retained unless Save is clicked.

How can the holiday list be downloaded?

The holiday list can be downloaded in Excel format using the Excel Export option after applying the required filters.

1. From the greytHR Admin portal, hover over the 9 dots and go to Leave and Attendance > Setup > Holiday List.

2. On the Holiday List page, using the Location, Designation, and Attendance Scheme dropdown filters, customize the list of holidays as per your requirements.

3. Click Excel Export to download the holiday list. The holiday list downloads in Excel format.

Can holidays be modified for a past year?

This depends on system configuration and permissions. It is recommended to finalize holiday lists before the start of the leave year.

How can holiday categories be added or modified?

Holiday categories can be managed using the Settings icon on the Holiday List page.

Related links:

• View leave calendar

• Process leave year-end activities in greytHR

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