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View different methods to mark attendance

Updated in February- 2024 | Subscribe to watch greytHR how-to video

The new attendance marking mobile app allows employees to sign in using various methods. The new innovative methods enable you to verify employee sign-in efficiently. We have also introduced selfie-based attendance marking in our new app.

You must be curious and wondering about the advantages of a selfie-based sign-in. Here are a few: 

  1. Avoid proxy

  2. Get a sightful perception of where the employee was signing in and his surroundings.

  3. Increase transparency and trust among employees and managers.

The different types of sign-in methods and sign-in verification types available in the mobile application are as follows:

  1. Manual Mobile Sign In 

  2. Manual Mobile Sign In with Manual Selfie Capture

  3. Manual Mobile Sign In with Selfie Recognition

  4. Geofence

  5. Geofence with Manual Selfie Capture

  6. Geofence with Selfie Recognition

  7. Geomark (Geotrack)

  8. Geomark with Manual Selfie Capture

  9. Geomark with Selfie Recognition 

  10. Geofence Auto Sign In

Manual mobile sign in 

This method allows employees to sign in with just a click. The manual mobile sign-in method doesn't verify the location or presence of the employee. An employee can directly sign in using the application. 

To sign in to the greytHR mobile application through the manual mobile sign in method, employee must perform the following actions:

  1. Log in to the mobile application.

  2. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens.

  3. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  4. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  5. Under the Remarks text box, enter your remarks, if any. 

  6. Tap Sign In to mark your attendance. The following success message displays: You have been signed in successfully. 

Manual mobile sign in with manual selfie capture

This method encourages employees to mark their attendance by capturing selfies manually using the default camera button. The selfie is then sent to their manager for verification.

To sign in to the greytHR mobile application through manual mobile sign in with a manual selfie capture method, the employee must perform the following actions: 

  1. Log in to the mobile application.

  2. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In Details screen opens. 

  3. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  4. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  5. Under the Remarks text box, enter your remarks, if any.

  6. Tap Click Selfie to take the selfie. The camera frame opens. You can now capture your selfie using the mobile phone's camera button.  

  7. Tap Sign In to mark your attendance. If you want to re-take the selfie, tap the Re-capture button and follow the on-screen instructions. The following success message displays: You have been signed in successfully. 

    Note: Ensure that your face fits correctly inside the camera frame.

Manual mobile sign in with selfie recognition

This method encourages employees to mark their attendance by capturing selfies automatically and then verifying the selfie through selfie recognition. The auto-captured selfie is verified with the employee's photo stored in the database.

To sign in to the greytHR mobile application through manual mobile sign in with selfie recognition, employee must perform the following actions: 

  1. Log in to the mobile application.

  2. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens. 

  3. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  4. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  5. Under the Remarks text box, enter your remarks, if any.

    Note: Ensure that your face fits correctly inside the camera frame.

Geofence

This method captures employee attendance when the employee signs in from the locations pre-defined by the organization. You can define these locations using the greytHR web application. 

To sign in to the greytHR mobile application through the geofence method, the employee must perform the following actions:  

  1. Log in to the mobile application.

  2. Tap Sign In. The Welcome screen opens. You are now signed into the mobile application.  

  3. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens. 

  4. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  5. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  6. Under the Remarks text box, enter your remarks, if any.

  7. Tap Sign In to mark your attendance. The following success message displays: You have been signed in successfully. 

Geofence with manual selfie capture

This method captures attendance when the employee signs in using selfie capture from the pre-defined locations. Employees must take the selfie manually using the default camera button. The selfie is then sent to the manager for verification.

To sign in to the greytHR mobile application through geofence with manual selfie capture, the employee must perform the following actions:  

  1. Log in to the mobile application.

  2. Tap Sign In. The Welcome screen opens. You are now signed into the mobile application.  

  3. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens. 

  4. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  5. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  6. Under the Remarks text box, enter your remarks, if any.

  7. Tap Click Selfie to take the selfie. The camera frame opens. You can now capture your selfie using the mobile phone's camera button.    

  8. Tap Sign In to mark your attendance. If you want to re-take the selfie, tap the Re-capture button and follow the on-screen instructions. The following success message displays: You have been signed in successfully. 

    Note: Ensure that your face fits correctly inside the camera frame.

Geofence with selfie recognition

In this method, attendance is marked when the employee signs by capturing selfies from the pre-defined locations. The selfie is then automatically verified with the employee's photo stored in the database.

To sign in to the greytHR mobile application through geofence with the selfie recognition method, the employee must perform the following actions: 

  1. Log in to the mobile application.

  2. Tap Sign In. The Welcome screen opens. You are now signed into the mobile application. 

  3. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens. 

  4. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  5. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  6. Under the Remarks text box, enter your remarks, if any.

  7. Tap Click Selfie to mark your attendance. The camera frame opens. Place your face inside the camera frame, and then automatically, the face is captured via face recognition. The following success message displays: You have been signed in successfully. 

    Note: Ensure that your face fits correctly inside the camera frame.

Geomark (Geotrack)

In this method, when the employee signs in using the manual mobile sign in method, the employee's attendance along with the address of the sign-in location are marked. This option is beneficial when an employee does not have a fixed working location, such as employees working in the last-mile (customer door delivery) delivery team.

To sign in to the greytHR mobile application through the geomark method, the employee must perform the following actions: 

  1. Log in to the mobile application.

  2. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens.

  3. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  4. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  5. Under the Remarks text box, enter your remarks, if any.

  6. Tap Sign In to mark your attendance. The following success message displays: You have been signed in successfully. 

Geomark with manual selfie capture

This method captures the attendance and sign-in location address of the employee when the employee signs in using selfie capture. Employees must take the selfie manually using the default camera button. The selfie is then sent to the manager for verification.

To sign in to the greytHR mobile application through Geomark with manual selfie capture method, the employee must perform the following actions:  

  1. Log in to the mobile application.

  2. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens. 

  3. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  4. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  5. Under the Remarks text box, enter your remarks, if any.

  6. Tap Click Selfie to take the selfie. The camera frame opens. You can now capture your selfie using the mobile phone's camera button.  

  7. Tap Sign In to mark your attendance. If you want to re-take the selfie, tap the Re-capture button and follow on-screen instructions. The following success message displays: You have been signed in successfully. 

    Note: Ensure that your face fits correctly inside the camera frame.

Geomark with selfie recognition

In this method, when the employee signs in using selfie capture, the employee's attendance, along with the address of the sign-in location, is marked. The selfie is then automatically verified with the employee's photo stored in the database.

To sign in to the greytHR mobile application through Geomark with the selfie recognition method, the employee must perform the following actions: 

  1. Log in to the mobile application.

  2. To mark your attendance, tap Sign In on the welcome screen. The Attendance Sign In details screen opens. 

  3. The app automatically fetches data related to Date, Time, and allotted Attendance Scheme. You need to set the sign-in location and add the remarks.  

  4. To set the sign-in location, select your appropriate location from Sign In Location dropdown list.

  5. Under the Remarks text box, enter your remarks, if any.

  6. Tap Click Selfie to mark your attendance. The camera frame opens. Place your face inside the camera frame, and then automatically, the face is captured via face recognition. The following success message displays: You have been signed in successfully. 

    Note: Ensure that your face fits correctly inside the camera frame.

Geofence Auto Sign in

Enabling the feature captures the employees' attendance automatically. The greytHR mobile application tracks the employee’s existing device location. Once the employee enters the vicinity of the configured location, they will be signed in automatically.

To mark the attendance, the employee must perform the following actions:

  1. Log in to the mobile application.

  2. Allow the greytHR application to access your location.

  3. Connect your device to the Wi-Fi or enable mobile data. 

Note: After enabling the auto sign in option, you will receive a notification on your mobile screen that Your attendance will be marked automatically.

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