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Attendance Management

View employees' sign-in status

Updated in July - 2024 | Subscribe to watch greytHR how-to video

Monitoring employees' sign-in status is vital for ensuring punctuality and productivity. The Who Is In? page in the greytHR Admin portal displays detailed attendance information, including tabs for Not Yet In, Late Arrivals, On Time, and On Leave for regular and split shifts. It also allows downloading employee login-logout data for both regular and split shifts.

Additionally, you can view average percentages for each status, as well as detailed attendance summaries based on various categories like department, location, job title, shift, and grade.

To view the Who Is In? page, click Leave > Main > Who Is In?.

You can perform the following actions on the Who Is In? page:

  1. View employees' sign-in status with regular shift details.

  2. View employees' sign-in status with split shift details.

  3. Download employees’ sign-in reports.

View employees' sign-in status with regular shift details

To view the sign-in status of the employees with regular shift details, perform the following actions:

  1. On the Who Is In? page, on the top left corner of the page, from the Date dropdown calendar, select the required date and year.

  2. Click the arrow available in the Select Shifts box. The Shift pop-up appears.

  3. Under the Normal tab, a list of split shifts appears.

    Note: You can only select one type of shift at a time.

  4. Select the shift(s) as per your requirements. Click Save. The Who Is In? page now displays the sign-in information of the employees assigned to the selected shift session-wise.

  5. The session-wise information displays in the following cards:

    • The Not Yet In card displays information about the employees who still need to mark their attendance.

    • The Late Arrivals card displays the information regarding the employees who have not reached the organization at the expected time. It also displays the Sign In Time and Late By (HH: MM) time information.

    • The On Time card gives you the Sign In Time information and data about the employees who reached at the expected time.

    • The On Leave card displays information about the employees who are on leave for the selected date.

    • Click the Download icon on any card to download the employees' sign-in status report.

  6. On any employee’s card, click the V arrow to view the detailed swipe information as well as the Gap Hours.

View employees' sign-in status with split shift details

To view the employees’ sign-in status with split shift details, perform the following actions:

  1. On the Who Is In? page, on the top left corner of the page, from the Date dropdown calendar, select the required date and year.

  2. Click the arrow available in the Select Shifts box. The Shift pop-up appears.

  3. Under the Split tab, a list of split shifts appears.

    Note:

    1. You can only view the Split tab if you have enabled the Split Shift option.

    2. You can only select one type of shift at a time.

  4. Select the shift(s) as per your requirements. Click Save. The Who is in page now displays the sign-in information of the employees assigned to the selected shift session-wise.

  5. Select the Session 1/Session 2 option to view the session-wise details. The session-wise information displays in the following cards:

    • The Not Yet In card displays information about the employees who still need to mark their attendance.

    • The Late Arrivals card displays the information regarding the employees who have not reached the organization at the expected time. It also displays the Sign In Time and Late By (HH: MM) time information.

    • The On Time card gives you the Sign In Time information and data about the employees who reached at the expected time.

    • The On Leave card displays information about the employees who are on leave for the selected date.

    • Click the Download icon on any card to download the employees' sign-in status report.

  6. On any employee’s card, click the V arrow to view the detailed swipe information as well as the Gap Hours.

Download employees’ sign-in report 

You can generate an Excel report for each tab individually. To download the employees’ sign-in report, perform the following actions:

  1. On the Who Is In? page, select the required card.

  2. Click the Export to Excel button under the selected tab to download the sign-in report. The report downloads in Excel format.

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