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greytHR Admin portal

View an individual employee’s attendance details

Updated on May-2023

Viewing an individual employee's attendance details refers to the ability to access and examine the specific attendance information for a single employee within a time and attendance system or software. It allows you to review the attendance records, clock-in and clock-out times, and other relevant details pertaining to the attendance of a particular employee.

The Attendance Info page in the greytHR Admin portal allows you to view the processed attendance data of an employee. The page displays the selected employee’s swipes, permission details, overtime, shifts, shift history, scheme info, and summary. 

To view the Attendance Info page, click Leave > Information > Attendance Info.

View employee’s attendance details

To view the employee’s attendance details, perform the following actions:

  1. On the Attendance Info page, from the Search Employee search box, search for the employee whose attendance information you want to view. 

  2. Click the Calendar/Table button as per your requirements. The Calendar view displays the attendance details for a specific month in the form of a calendar. Each date displays information using legends. The page explains the legends at the bottom of the page. The Calendar view also displays the following tabs:

    1. Details - The tab displays the employee’s work scheme name and shifts time. 

    2. Swipes - The tab displays the Swipe Time, In/Out status, Door/Address, Actual Hours, and Info

    3. Permission - The tab displays the selected employee’s permission details such as Permission Type, Applied, Approved, Considered, Applied By, Applied On, and Remarks.
      Note: After processing the attendance, you will get the permission details under the Permission tab.

    4. Overtime - The tab displays a table with details such as Eligible Overtime, Applied Overtime, Considered Overtime, and Overtime Policy.

    5. Shifts -  The tab helps you to override the assigned shift in Shift Roster. To override the shift, select the required option from the Day type and Shift dropdown calendar and click Save.

    6. Shift History - The tab displays Sl.No, Shift Day, Type Modified, and Date Modified.

    7. Scheme Info - The tab helps you to view the previously assigned scheme to the employee. To view the scheme for a specific date, select the date using the Effective Date dropdown calendar, the Scheme Name displays. Click Save. A table with details of Previously Assigned Schemes appears.

    8. Summary - The tab displays the table with a detailed summary for the selected month.

The Table view displays information for a selected duration. The page displays information such as Date, First In, Last Out, Status, Work Hours, Excess Hours, LateIn Hours, EarlyOut Hours, Eligible OT, Applied OT, Considered OT, and Exception.

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