View employees' daily attendance summary

Updated in July - 2024 | Subscribe to watch greytHR how-to video

The attendance summary is usually used by human resources or management personnel to monitor and evaluate an employee's attendance patterns and to identify any potential issues that may need to be addressed. It can also be used to track and report on attendance trends across the organization.

The Attendance DailyView page in the greytHR Admin portal helps you as an admin to analyze the attendance details of all the employees. The page allows you to perform a detailed analysis of attendance data and help identify trends and patterns within an organization. You can evaluate the number of employees by different categories, such as department, location, job title, shift, and grade. 

The page displays a table with Late In, Not Yet In, On Time, On Leave, and Total Employees details based on category selection.

As an admin, you will be able to view the Attendance DailyView feature after the super admin provides the access rights.

To view the Attendance DailyView page, click Leave > Main > Attendance DailyView.

As an admin, you can manage and control the activities that a user can perform from the User Roles page. The page allows you to manage access to the Attendance DailyView feature.

You can perform the following actions on the Attendance DailyView page:

1. View employees’ attendance summary.

2. Export employees’ attendance summary.

3. View employees’ detailed information.

View employees’ attendance summary

To view the employees' attendance summary, perform the following actions:

1. On the Attendance DailyView page, from the dropdown calendar, select the required date for which you want to view the summary.

2. In the Group Categories section, from the Select Category dropdown list, select the required categories. For example - Shift, Department, and Location.
   Note: Ensure that you can only select a maximum of three categories. 

3. Click Save to save the selected categories. The page displays a table with the summary of Late In, Not Yet In, On Time, On Leave, and Total Employees details based on the selected category.
   Note: You can also click the Edit icon available in the Group Categories section to modify the category selection as per your requirements.

Export employees’ attendance summary

To export employees’ attendance summary, perform the following actions:

1. On the Attendance DailyView page, customize the attendance data of employees using the different categories as per your requirements.

2. Click the Download icon to export the attendance summary of employees. The file downloads in Excel format. 

View employees’ detailed headcount information

To view employees’ detailed headcount information, perform the following actions:

1. On the Attendance DailyView page, from the dropdown calendar, select the required date for which you want to view the summary.

2. In the Group Categories section, from the Select Category dropdown list, select the required categories- for example- Shift, Department, and Location.
   Note: You can only select a maximum of three categories. 

3. Click Save to save the selected categories. The page displays a table with Late In, Not Yet In, On Time, On Leave, and Total Employees fields based on the selected category. 

4. Click the required headcount under the Late In, Not Yet In, On Time, On Leave, and Total Employees columns- for example - On Leave. You can view the employee details such as Employee ID, Employee name, profile Photo, and the selected category information.

Note: You can also click the Download icon available in the pop-up to export the employees’ detailed headcount information.

Other related links:

• View employees' sign-in status

• Configure access rights for enhanced control

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