Updated in February- 2024 | Subscribe to watch greytHR how-to video
The ability to view employees' attendance information at a glance offers a convenient way to access a concise summary of their attendance data. This feature enables managers and HR personnel to swiftly analyze attendance trends, detect possible issues, and make well-informed decisions about scheduling adjustments, performance evaluations, and attendance management. It eliminates the need to navigate through detailed reports or individual records, saving time and effort.
The Attendance Overview page in the greytHR Admin portal provides you the summary of all the attendance-related information along with Who’s In, Work Hours Summary, Attendance Type, and Access Card Details. The information automatically displays based on the data in the application. You can also view all the months of the current financial year as a tab. The current month tab is active by default.
To view the Attendance Overview page, click Leave > Main > Attendance Overview.
The page displays the following cards:
Work Hours Summary - The card displays the Total Work Hours and Days in the form of a graphical representation.
Summary - The card displays the Average Work Hours, Number of absent Days, Holidays in the month, and Total Considered Overtime Hours.
Who’s In - The card displays the number of employees who are Not Yet In, Late in, and On Time.
Attendance Type - The card displays the employees' details who have signed in with different methods such as Mobile sign-in, Web sign-in, Astra, Geofence, Geotrack (Geomark), and Kiosk.
Access Card - The card displays the list of employees for whom the access card is Not Assigned and the Validity Expired details of the access card.
To view the summary of employees’ attendance-related information, perform the following actions:
On the current financial year calendar tab, click the month as per your requirements. The page displays the information about the Total Work Hours Summary in the form of a graphical representation.
Under the Summary card, from the Category dropdown list, select the required category. The Summary tab displays the details about Average Work Hours, Number of absent days, Holidays in the month, and Total Considered Overtime Hours.
Under the Who’s In card, from the Date dropdown calendar, select the required date.
From the Category dropdown list, select the required category. The Who’s In tab displays the information about the employees who are Not Yet In, Late In, and On Time in the form of a pie chart for the selected dates.
Under the Attendance Type card, from the Date dropdown list, select the required date.
From the Department dropdown list, select the required department. The card displays the employees details who have signed in with different methods such as Mobile sign-in, Web sign-in, Astra, Geofence, Geo Tracking, and Kiosk.
The Access Card Details section displays Not Assigned and Validity Expired cards.
Not Assigned card - The card displays a list of employees who are not assigned the access card.
Validity Expired card - The card displays a list of employees with their access card expiration details.
Note: You can also download the attendance summary report by clicking the Download button on the respective card.
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