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Finalize attendance

Updated in February- 2024 | Subscribe to watch greytHR how-to video

Finalising attendance refers to the process of completing and closing the attendance records for a specific period, such as a day, week, month, or pay period, within a time and attendance system or software. It involves reviewing, verifying, and locking the attendance data to prevent further modifications or changes.

The Attendance Period Finalisation page in the greytHR Admin portal helps you to finalize the attendance for the regular as well as split shift employees. Employees are entitled to deductions or penalties based on their period of attendance finalization. Finalizing attendance at the end of every month is crucial for achieving accuracy while processing attendance. It is the final step in processing the attendance.

To view the Attendance Period Finalisation page, click Leave > Admin > Attendance Period Finalisation.

You can perform the following actions on the Attendance Period Finalisation page:

  1. Finalize attendance for regular shift employees.

  2. Finalize attendance for split shift employees.

  3. Download finalization report.

Finalize attendance for regular shift employees

To finalize the attendance for regular shift employees, perform the following actions:

  1. On the Attendance Period Finalisation page, from the Employee Filters, Employee, Period, and Conversion Status dropdown filters, select the relevant options to customize the list of attendance finalizations. A list of employees appears.

  2. Select the checkboxes of the required employees.

  3. Click the Deduct, Deduct All, Ignore, or Ignore All buttons at the bottom of the page as per your requirements. The Deduct Exception/Ignore Exception pop-up appears.

  4. Click Confirm to save the changes and finalize the attendance.

Finalize attendance for split shift employees

To finalize the attendance for split shift employees, perform the following actions:

  1. On the Attendance Period Finalisation page, from the Employee Filters dropdown filter, select Split Shift.

  2. From the Employee and Period dropdown filters, select the relevant options.

  3. From the Conversion Status dropdown filter, select Grace. A list of employees appears.

  4. Select the checkboxes of the required employees.

  5. Click the Deduct, Deduct All, Ignore, or Ignore All buttons at the bottom of the page as per your requirements. The Deduct Exception/Ignore Exception pop-up appears.

  6. Click Confirm to save the changes and finalize the attendance.

Download finalization report

To download the finalization report, perform the following actions:

  1. On the Attendance Period Finalization page, using the Employee Filters, Employee, Period, and Conversion Status dropdown filters, customize the list of attendance finalizations. A list of attendance finalizations appears.

  2. Select the required entries using checkboxes.

  3. Click Export Excel. The report downloads in Excel format.

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