The integration of Google Meet into the greytHR Recruit simplifies and enhances the interview scheduling and management process. This allows recruiters to seamlessly schedule interviews with integrated Google Meet links, automate notifications for candidates and interviewers, and ensure timely updates to reduce no-shows.

Additionally, recruiters can check the availability of interviewers during scheduling, provided their Google account is connected, making the process more efficient and organized for all parties involved.

After your admin enables the integration, your next actions as a recruiter are to:

Sync the profile with Google Meet.
Schedule interviews.

Sync the profile with Google Meet

Syncing the profile is important as this allows seamless integration with Google Calendar, ensuring all events are aligned. It enables real-time availability, automatic scheduling, and streamlined interview coordination.

To start syncing the profile, from the greytHR Admin portal, hover over the 9 dots and select Recruitment > Settings > User > My Profile.

Under the Sync Calendar section, you can see the video conference integration which includes the linked calendar. In this case, it reflects as Google Calendar (includes Google Meet).
Click Connect to Google and sign in using your Gmail account.
Note:
- If the profile is already synced, it reflects as Connected.
- If your profile is not synced, you are prompted to sign in using your Microsoft credentials. Once you sign in successfully, your profile is synced.
- If you have synced your profile and click Disconnect, your account is no longer synced. As a result, you cannot schedule interviews. You can sync it again during interview scheduling using the Connect option or follow the same process mentioned above.

Info:

When you log in to greytHR Recruit for the first time, you can sync your profile from the Overview page by clicking Sync Calendar. This redirects you to the My Profile page, where you can select Connect to Google.
Clicking this option prompts you to sign in with your Google credentials. Once signed in successfully, your profile syncs automatically.

Schedule an interview with Google Meet

After the profile is synced, you can check the interviewer's availability and schedule interviews in Recruit.

To schedule the interview, from the greytHR Admin portal, hover over the 9 dots and select Recruitment > Jobs.

Select the required job.
Under the Candidates tab, click on the candidate’s name.
From the CANDIDATE STATUS dropdown, select the status as Telephonic Interview/Face to Face Interview.
Click Schedule Interview.
Select Google Meet as the interview platform.
Choose the interview duration from the dropdown or select a custom duration.
Add interviewers.
Click Select interview slot. Click Select interview slot. The Google Calendar opens, allowing you to check the interviewers’ availability. Select a slot and click Done.
The interview date and timezone appear. You can update them as required.
Fill in additional details such as Location, Notes for interviewers, or add an attachment if required.
Note: The Competencies list fetches the qualities to judge a candidate from the scorecard.
Click Schedule now.
Note: You can also click Save and schedule later to schedule the interview later.
Once you schedule the interview, you can choose to send an invite to the candidate.
You can view the interview details under the Interviews tab.
Note:
You can reschedule the interview by clicking on the Edit icon.
You can also Cancel interview by clicking the ellipsis icon (...) > Cancel Interview.

Info:

Once the interview is scheduled, both the interviewers and the candidate will receive two emails:
- A Google Meet event notification.
- An individual interview email based on the template configured in greytHR Recruit.
You can also send reminder notifications to the candidate and the interviewers. To do so, from the greytHR Admin portal, go to Recruit > Jobs.
Select the required job.
Under the Candidates tab, click the candidate’s name.
Go to Interviews > Send Notification/Send Reminder.

Frequently Asked Questions

What are the key benefits of the Google Meet integration for the recruiter?

The integration allows recruiters to:

Seamlessly schedule interviews with integrated Google Meet links.
Automate notifications for candidates and interviewers.
Check the real-time availability of interviewers during the scheduling process (if their Google account is connected).
Reduce no-shows through timely updates.

Why is syncing the profile with Google Meet important?

Syncing your profile ensures seamless integration with Google Calendar. This alignment allows for:

Real-time availability checking.
Automatic scheduling.
Streamlined interview coordination.

How to sync profile with Google Meet?

To start syncing the profile, from the greytHR Admin portal, hover over the 9 dots and select Recruitment > Settings > User > My Profile.

Under the Sync Calendar section, locate the integration (Google Calendar (includes Google Meet)).
Click Connect to Google and sign in using your Gmail account.

What if I am logging into greytHR Recruit for the first time?

When logging in for the first time, you can click Sync Calendar on the Overview page. This will redirect you to the My Profile page, where you can click Connect to Google and complete the sign-in process.

How to identify if the profile is already synced?

If it's connected, you'll see Connected. If not, you'll be prompted to sign in. You can disconnect anytime—but remember, you won't be able to schedule interviews until you reconnect.

What happens if I click 'Disconnect' after my profile is synced?

Clicking Disconnect will unlink your account, and as a result, you will not be able to schedule interviews. You will need to sync it again to regain scheduling capabilities.

What is the process for scheduling an interview with Google Meet after my profile is synced?

From the greytHR Admin portal, hover over the 9 dots and select Recruitment > Jobs

Select the required job.
Under the Candidates tab, click on the candidate’s name.
From the CANDIDATE STATUS dropdown, select the status as Telephonic Interview/Face to Face Interview.
Click Schedule Interview.
Select Google Meet as the interview platform.
Choose the interview duration from the dropdown or select a custom duration.
Add interviewers.
Click Select interview slot. Click Select interview slot. The Google Calendar opens, allowing you to check the interviewers’ availability. Select a slot and click Done.
The interview date and timezone appear. You can update them as required.
Fill in additional details such as Location, Notes for interviewers, or add an attachment if required.
Note: The Competencies list fetches the qualities to judge a candidate from the scorecard.
Click Schedule now.
Note: You can also click Save and schedule later to schedule the interview later.
Once you schedule the interview, you can choose to send an invite to the candidate.

How do I check the interviewer's availability during scheduling?

After adding interviewers, click the Select interview slot option. This action opens Google Calendar, allowing you to see the real-time availability of the interviewers whose Google accounts are connected.

What communication does the candidate and interviewer receive once the interview is scheduled?

Both the interviewers and the candidate will receive two emails:

A Google Meet event notification.
An individual interview email based on the template configured in greytHR Recruit.

How can I send a reminder notification after scheduling an interview?

From the greytHR Admin portal, hover over the 9 dots and select Recruitment > Jobs

Select the required job.
Under the Candidates tab, click the candidate’s name.
Go to Interviews > Send Notification/Send Reminder.

Can I reschedule or cancel a scheduled interview?

To reschedule, go to the Interviews tab and click the Edit icon.

To cancel, click the ellipsis icon (...) next to the interview details and select Cancel Interview.

Other related links:

Was this article helpful?

More resources:

▶ Video - Watch our how-to videos to learn more about greytHR.

❓ FAQs - Solve your queries using FAQs.

📢 Product Update - Read about the product updates.