Add a job to greytHR Recruit
Updated in November - 2024 | Subscribe to watch greytHR how-to video
Jobs in greytHR Recruit helps HR admins and hiring managers streamline recruitment by attracting qualified candidates through job listings. The greytHR Recruit platform enables recruiters to create and manage job posts effectively, aiding in resume submissions, job matching, and tracking applications.
On the Jobs page, recruiters can:
Manage all job listings and activities.
Apply filters for Active jobs, On Hold, Closed, Unapproved, Rejected, and Archived.
Refine search results using filters like Assigned To, Date added, Job Type, Agencies, Hiring Events, Confidential Jobs, Internal Jobs, Referral Jobs, Job Level, Job Category, Location, Business Unit, Hiring Type, Recruiter, and Hiring Manager.
Note: At least one job is required in greytHR Recruit to begin adding candidates.
Steps to add a job in greytHR Recruit
Adding a job involves the following six steps:
Job Info
Enter details about the job, including Position, Business Unit, Job Type, and Location.Approval
Set up an approval chain if necessary. Toggle Request for Approval to Yes and choose approvers.Hiring Team
Assign roles to team members (For example: Recruiter, Hiring Manager, Sourcer, Coordinator, Profile Reviewer).Hiring Stages
Define and customize the stages of hiring, such as Application Review, Screening, Interview, and Offer as per your requirements.Application Form
Set up the application form that applicants will fill out on the Career page. Customize questions/fields if needed.Sourcing
Enable applicant inflow from sources such as the Career Page, Hiring Events, or Agency Sourcing.
Add a job
Adding a job is done in six crucial steps:
Job Info: This section requires you to input details about the job, to create a job listing.
Approval: This section helps the you set up the approval chain, which defines the order of approvers. To do this, toggle the Request for Approval button to Yes.
Hiring Team: This is where the hiring team members associated with the job are added. Users can define roles such as Recruiter, Hiring Manager, Sourcer, Coordinator, and Profile Reviewer for the hiring team members.
Hiring Stages: This section lists the hiring stages defined for the job. The default hiring stages follow the configurations set up at the company level in the Settings section. You can customize stages for jobs with different or additional requirements from this section. The four stage categories are Application Review, Screening, Interview, and Offer. The stages under Application Review and Offer are default and cannot be changed.
Application Form: Applicants must fill out the application form when applying to jobs from the Career page. You can customize the questions/fields on the form from this section. The default application form for the job matches the one set up at the company level in the Settings section. For jobs with different or additional questions, customization can still be done from this section. You can also customize the application forms for both Candidates and Employees.
Sourcing: This section enables users to set up applicant inflow from various sources such as Career Page, Hiring Event, and Agency Sourcing.
Note: Auto Sourcing allows the recruiter to add candidates.
Methods to add a job
You can add a job in two ways:
Manual Entry: Enter all job details manually.
Using a Template: Select an existing job template to auto-fill information.
Note: Users can copy details from the Job Info section of a previously created job instead of manually entering them. To do this, select the job position from which you want to copy the information. Once the job is selected, all fields auto-populate with information from the previously selected job.
Step-by-step guide to manually add a job
1. Navigate to Jobs section
Go to greytHR Admin portal > greytHR Recruit > Jobs.
2. Create a new job
On the Jobs page, click + Add Job.
3. Fill in basic information
Job Position: Choose the job title.
Business Unit: Select the business unit. Define new units under Settings > Job Setup.
Job Category/Function: Choose or create the functional area.
Job Type: Select type (Example: Full-time, Internship).
Job Level: Optional internal level.
Hiring Type: Select type (Example: Lateral, Campus).
Job Location: Add job location(s). Define office locations under Settings > Company Profile.
Number of Openings: (Optional) Enter the number of vacancies.
Mark as Confidential: Check to keep job details private.
4. Complete Job Description
Use formatting tools to enter detailed job specifications.
CTC Details: (Optional) Enter compensation details in LPA (Lakhs Per Annum).
5. Define Experience & Skills
Experience Level: Set minimum and maximum required experience.
Important Skills: Select required skills. You can add or remove skills to refine criteria.
6. Add Additional Details
Custom fields configured under Settings > Job Setup > Custom Job Fields are available here.
7. Copy Details from Existing Job (Optional)
To duplicate job details from an existing position, select the job position to auto-populate fields.
8. Save & Proceed to Approval
Click Save & Proceed.
9. Set Up Job Approval (If Required)
Toggle Request for approval to Yes.
Reviewers: Select reviewers or add multiple reviewers.
Notes: Add notes for reviewers.
Attachments: Attach files if needed.
Notifications: Add people for approval notifications.
10. Define Hiring Team
Assign roles: RECRUITER, HIRING MANAGER, and INTERVIEWER.
Reference team roles in Know your hiring team for clarity.
Note: Multiple roles cannot be assigned to one user.
11. Set Up Hiring Stages
Default stages (Example: Application Review, Offer) are fixed.
Screening: Toggle Automated Prescreening on/off as needed.
Add custom stages for tests and interviews.
12. Add Interviews & Scorecard
Interviews: Add various interview stages.
Scorecard: Set competencies for scoring candidates. Customize under Admin settings.
13. Customize Application Form
Select Use another template or View on Career Page.
Note: Default form is set at the company level; additional questions can be added.
14. Publish Job & Attract Candidates
Publish: Post job on Career page.
Agency Sourcing: Enable and assign agencies for candidate referrals. Set an expiry date if needed.
Hiring Events: Toggle on to publish as a hiring event.
15. Finalize Setup
Click Finish Setup.
Job management actions:
Card View/Grid View: Toggle views to perform job actions.
Candidates Tab: View candidates added to the job.
Job Details Tab: Displays job information.
Activity Tab: View job activity timeline.
Prescreening Questions: Add new questions if needed.
Job Status and Actions
Change job status (Example: Published, Unpublished) using the dropdown filter.
Add Candidates: Attach candidates from the system.
Edit: Modify job details.
Kebab Icon Options: Export to CSV, preview, or archive the job.
Publish a Job
Steps to publish a job:
From the greytHR Recruit portal, go to the Jobs page.
Select the required job card and click the dropdown available on the card.
Select Published. Then choose Publish Now/Schedule for Later options as per your requirements.
Click Done.
Key features of the published job
This feature helps users publish the job to the Career page. The jobs listed on the Career page also appear in Google searches.
Publishing a job generates a unique URL for the job which can be shared on various social media channels such as Facebook, Twitter, LinkedIn, and Email.
Applicants can view the job posting and apply to it using the Apply Now button which opens up the Application Form set up for the same. The application is successfully submitted once the applicant fills up the mandatory fields on the application form.
The applications received through the job posting link are tagged to the job accordingly.
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