Jobs in greytHR Recruit helps HR admins and hiring managers streamline recruitment by attracting qualified candidates through job listings. The greytHR Recruit platform enables recruiters to create and manage job posts effectively, aiding in resume submissions, job matching, and tracking applications.

On the Jobs page, recruiters can:

Manage all job listings and activities.
Apply filters for Active jobs, On Hold, Closed, Unapproved, Rejected, and Archived.
Refine search results using filters like Assigned To, Date added, Job Type, Agencies, Hiring Events, Confidential Jobs, Internal Jobs, Referral Jobs, Job Level, Job Category, Location, Business Unit, Hiring Type, Recruiter, and Hiring Manager.

💡 At least one job must be added in greytHR Recruit to begin adding candidates.

Steps to add a job

Adding a job involves the following six steps:

Job Info
Enter details about the job, including Position, Business Unit, Job Type, and Location.
Approval
Set up an approval chain if necessary. Toggle Request for Approval to Yes and choose approvers.
Hiring Team
Assign roles to team members (For example: Recruiter, Hiring Manager, Sourcer, Coordinator, Profile Reviewer).
Hiring Stages
Define and customize the stages of hiring, such as Application Review, Screening, Interview, and Offer as per your requirements.
Application Form
Set up the application form that applicants will fill out on the Career page. Customize questions/fields if needed.
Sourcing
Enable applicant inflow from sources such as the Career Page, Hiring Events, or Agency Sourcing.

Methods to add a job

You can add a job in two ways:

Manual Entry: Enter all job details manually.
Using a Template: Select an existing job template to auto-fill information.
Note: Users can copy details from the Job Info section of a previously created job instead of manually entering them. To do this, select the job position from which you want to copy the information. Once the job is selected, all fields auto-populate with information from the previously selected job.

Step-by-step guide to manually add a job

1. Navigate to Jobs section

Go to greytHR Admin portal > greytHR Recruit > Jobs.

2. Create a new job

On the Jobs page, click + Add Job.

3. Fill in basic information

Job Position: Choose the job title.
Business Unit: Select the business unit. Define new units under Settings > Job Setup.
Job Category/Function: Choose or create the functional area.
Job Type: Select type (Example: Full-time, Internship).
Job Level: Optional internal level.
Hiring Type: Select type (Example: Lateral, Campus).
Job Location: Add job location(s). Define office locations under Settings > Company Profile.
Number of Openings: (Optional) Enter the number of vacancies.
Mark as Confidential: Check to keep job details private.

4. Complete Job Description

Use formatting tools to enter detailed job specifications.
CTC Details: (Optional) Enter compensation details in LPA (Lakhs Per Annum).

5. Define experience and skills

Experience Level: Set minimum and maximum required experience.
Important Skills: Select required skills. You can add or remove skills to refine criteria.

6. Add additional details

Custom fields configured under Settings > Job Setup > Custom Job Fields are available here.

7. Copy details from existing job (Optional)

To duplicate job details from an existing position, select the job position to auto-populate fields.

8. Save and proceed to approval

Click Save & Proceed.

9. Set up job approval (If required)

Toggle Request for approval to Yes.
Reviewers: Select reviewers or add multiple reviewers.
Notes: Add notes for reviewers.
Attachments: Attach files if needed.
Notifications: Add people for approval notifications.

10. Define hiring team

Assign roles: RECRUITER, HIRING MANAGER, and INTERVIEWER.
Reference team roles in Know your hiring team for clarity.

Note: Multiple roles cannot be assigned to one user.

11. Set up hiring stages

Default stages (Example: Application Review, Offer) are fixed.
Screening: Toggle Automated Prescreening on/off as needed.
Add custom stages for tests and interviews.

12. Add interviews and scorecard

Interviews: Add various interview stages.
Scorecard: Set competencies for scoring candidates. Customize under Admin settings.

13. Customize application form

Select Use another template or View on Career Page.
Note: Default form is set at the company level; additional questions can be added.

14. Publish job and attract candidates

Publish: Post the job on the Career page.
Agency Sourcing: Enable and assign agencies for candidate referrals. Set an expiry date if needed.
Hiring Events: Toggle on to publish as a hiring event.
Job Boards: Select the Location, Industry, and Salary options to publish the jobs on Naukri, Hirist.com, and IIM Jobs.

15. Finalize setup

Click Finish Setup.

Job management actions

Card View/Grid View: Toggle views to perform job actions.
Candidates Tab: View candidates added to the job.
Job Details Tab: Displays job information.
Activity Tab: View job activity timeline.
Prescreening Questions: Add new questions if needed.

Job status and actions

Change job status (Example: Published, Unpublished) using the dropdown filter.
Add Candidates: Attach candidates from the system.
Edit: Modify job details.
Kebab Icon Options: Export to CSV, preview, or archive the job.

Publish a job

Following are the steps to publish a job:

From the greytHR Recruit portal, go to the Jobs page.
Select the required job card and click the dropdown available on the card.
Select Published. Then choose Publish Now/Schedule for Later options as per your requirements.
Click Done.

Key features of the published job

This feature helps users publish the job to the Career page. The jobs listed on the Career page also appear in Google searches.
Publishing a job generates a unique URL for the job which can be shared on various social media channels such as Facebook, Twitter, LinkedIn, and Email.
Applicants can view the job posting and apply to it using the Apply Now button which opens up the Application Form set up for the same. The application is successfully submitted once the applicant fills up the mandatory fields on the application form.
The applications received through the job posting link are tagged to the job accordingly.

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