Use employee categories as job fields in greytHR Recruit
Updated in May - 2026 | Subscribe to watch greytHR how-to video
Employee categorization is a critical aspect of job postings, enabling organizations to attract the right talent and clearly define job roles. In the greytHR Admin Portal, Employee Categories under the Employee Position page allows organizations to classify employees based on attributes such as designation, department, location, and more.
These Employee Categories can be configured as Job Information fields in greytHR Recruit. This ensures smooth data management when moving candidates to HRMS and assigning them to the right positions.
Enable/Disable employee categories in Recruit
From the greytHR Admin portal, hover over the 9 dots and go to Recruitment > Settings > JOB SETUP > Employee Categories.
Enable/disable the EMPLOYEE CATEGORY field by clicking the checkbox available against each field.
Configure EMPLOYEE CATEGORY fields by toggling the required option:
MANDATORY: Designates the employee category field as needed.
PRIVATE: Restricts field visibility to internal members only.
MULTI-SELECT: Enables the selection of multiple values for the field.
Points to remember:
Enabling/disabling employee categories in Settings immediately reflects on the Jobs page.
Department and Location are the default employee categories on greytHR Recruit.
If Employee Categories such as Job Category, Designation, and Job Type are linked to active jobs, you cannot modify or delete them.
The dropdown values for the employee category fields are based on the configurations set in the Employee Category in greytHR.
Create new employee categories based on your organizational requirements from the Employee Position page.
You can also automate the Job Approval workflow by applying predefined conditions. The Job Approval feature in greytHR Recruit helps streamline the recruitment process by automating job approval workflows.
Frequently Asked Questions
What are employee categories in greytHR Recruit?
Employee categories are job-related attributes such as Department, Designation, Location, Job Type, and Job Category that can be used as fields while creating job postings.
Why should I use employee categories as job fields?
Using employee categories as job fields helps standardize job information, improve data consistency, and ensure smooth transfer of candidate details to HRMS when candidates are hired.
Where can I enable or disable employee categories in Recruit?
From the greytHR Admin portal, hover over the 9 dots and go to Recruitment > Settings > JOB SETUP > Employee Categories.
Enable/disable the EMPLOYEE CATEGORY field by clicking the checkbox available against each field.
Configure EMPLOYEE CATEGORY fields by toggling the required option:
MANDATORY: Designates the employee category field as needed.
PRIVATE: Restricts field visibility to internal members only.
MULTI-SELECT: Enables the selection of multiple values for the field.
What happens when an employee category is enabled?
The selected category becomes available as a field on the Jobs page when creating or editing job postings.
What happens when I disable an employee category?
The field is removed from the Jobs page and is no longer available for new job postings.
What does the Mandatory option do?
The Mandatory option makes the selected employee category field compulsory while creating or editing a job.
What does the Private option do?
The Private option restricts the visibility of the selected field to internal users only.
What does the Multi-Select option do?
The Multi-Select option allows recruiters to select more than one value for the employee category field.
Which employee categories are available by default?
Department and Location are available by default in greytHR Recruit.
Where do the dropdown values for employee categories come from?
The dropdown values are pulled from the Employee Categories configured under the Employee Position page in greytHR.
Can I create new employee categories?
Yes. You can create new employee categories from the Employee Position page based on your organizational requirements.
Can I modify or delete all employee categories?
No. If categories such as Job Category, Designation, or Job Type are linked to active jobs, they cannot be modified or deleted.
Are changes to employee category settings reflected immediately?
Yes. Any categories enabled or disabled in Settings are updated instantly on the Jobs page.
How do employee categories help when moving candidates to HRMS?
They ensure that the selected candidate is mapped to the correct department, designation, location, and other organizational attributes during onboarding.
Can employee categories be used to automate job approvals?
Yes. Employee categories can be used to define conditions in the Job Approval feature and automatically route jobs for approval.
Can I mark more than one employee category as mandatory?
Yes. You can enable the Mandatory option for any number of employee categories.
Can I make sensitive job fields visible only to internal users?
Yes. Use the Private option to hide specific employee category fields from external users.
Can I allow recruiters to select multiple departments or locations for a job?
Yes. If the Multi-Select option is enabled, recruiters can select multiple values for that employee category field.
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