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đź“„ Add hired employees from greytHR Recruit
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Add hired employees from greytHR Recruit

Updated in January-2025 | Subscribe to watch greytHR how-to video

Recruiters often face challenges in efficiently managing the transition of candidates from offer acceptance to onboarding in the HRMS. 

greytHR Recruit simplifies this process for the hiring manager or recruiter by enabling them to mark candidates as Hired on their joining day and automatically transfer their details to the company's database with the Add Hired Employee feature. This ensures a faster, automated, and seamless onboarding experience.

Once the candidate accepts the offer letter, the status automatically updates to Offer Accepted. As a recruiter or hiring manager, your next steps are to mark the candidate as Hired, add the joining date, and navigate to the Joining List page to add them as an employee from Recruit.

Key actions 

  1. Mark candidate status hired.

  2. Add hired employees from Recruit to the company database.

Mark candidate as hired

To mark the candidate’s status as hired, go to the greytHR Admin portal > Recruit > Candidates.

  1. Select the candidate, click Jobs, and select the required job.

  2. From the CANDIDATE STATUS dropdown, select the status as Hired. A pop-up screen appears.

    1. If you want to keep the job posting open, click Okay, keep this job open. 

    2. If you want to close the job, click Great, Close the job, and select/add the appropriate reason.

  3. Add the Joining Date for the candidate to appear on the Joining List page. and add the Joining Date for the candidate to appear on the Joining List page.
    Note: You can click Add Employee to add the candidate to the company’s database.

Add hired employee from Recruit to the company database

The Joining List page displays candidates who have accepted offers and been marked as hired. Once the candidate's status is marked as Hired, the Add Employee option appears next to the candidate’s name, allowing you to add employees directly from Recruit.

To add an employee to Recruit, go to the greytHR Admin portal, Recruit  > Joining List.

  1. Select the date range to view the hired candidates. 

  2. Click Add Employee.

  3. On the Add Employee form, fill in all the information.
    Note: The fields displayed in the Additional Information are based on the configurations set in the active Employee Category settings. 

  4. Click Add Employee.
    Note: Once the new candidate is added, you can view the profile details by navigating to greytHR Admin portal > Employee > Information > Employee Profile.

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