A key component of the offer letter is the salary structure, which provides a detailed breakdown of the candidate's compensation structure. A salary structure or annexure usually includes:

Fixed Pay: Basic salary and allowances like house rent and travel.
Variable Pay: Bonuses, incentives, or profit-sharing.
Benefits: Company contributions to PF, insurance, and gratuity.
Deductions: Taxes, PF, ESI, and other required deductions.

As a recruiter, before you send out an offer letter to a candidate, you need to manually enter and calculate every salary component—basic, HRA, allowances, and more. This takes a lot of time, can be confusing, and may lead to mistakes or compliance issues.

With the greytHR Payroll module integrated into greytHR Recruit, this entire step becomes easier. You can generate a precise and detailed salary breakup using the salary structure configured in your payroll. This reduces errors and provides accurate calculations, creating a faster, smoother hiring process.

Note: The salary structure can vary based on the organisation and also on different categories such as department or designation. To configure the salary structure, it is necessary to include the salary table placeholder in the offer template.

How to add the salary structure in the offer template in greytHR Recruit?

greytHR Recruit automatically fetches and displays your organisation’s salary structure configured in greytHR Payroll.

The same salary structure can also be used to generate a salary breakup table in the offer letter automatically.

To add the salary structure in the offer letter, you must mention {{salary.table}} placeholder in the offer template while uploading it.

Once added, click on Configure to use the salary structure based on the requirements.

How to configure the salary components in greytHR Recruit?

greytHR Recruit salary automation gives you the flexibility to use your organisation's salary structure to create offer letter breakups that match your company’s needs.

You can adjust the salary breakup for a specific offer template using the salary structure. This includes:

Grouping salary components into different categories, such as Fixed or Variable, as per the organisational requirements.
Deleting a salary group.
Hiding a specific salary component.
Option to define a total salary component.

How to group the salary components in greytHR Recruit?

To begin salary component grouping, you need to first add a new salary group. On the Configure Salary Components pop-up, enter the group name and click Add Group.

Once you have created a new salary group, you can drag and place the required salary component(s) under the group.

Note: You can rename a group by clicking on the edit icon, entering the new name, and saving the changes.

How to delete a salary group in greytHR Recruit?

To delete a salary group, click on the delete icon next to the salary group. Once the salary group is deleted, its components will automatically move to the first group.

How to hide a salary component in greytHR Recruit?

If you need to hide any of the salary components, then click on the eye button next to the salary component, and it won’t be reflected in the offer letter.

You can also choose to select the Total Salary Component from the dropdown, and accordingly, the same will be highlighted in the offer letter.

Is it mandatory to provide input for every salary component in greytHR Recruit?

No, it is not mandatory to provide input for every salary component. If any salary component value is zero, then it won’t be reflected in the offer letter.

Once the salary component configuration is completed, you can select an offer template and view the salary structure before releasing the offer letter to the candidate.

How to automate the salary calculation in the offer letter from greytHR Recruit?

To automate the salary calculation while creating the offer letter, click Create an Offer Document, select the offer template, and fill in the candidate details.

Under the Compensation Details section, if the {{salary.table}} placeholder is configured, the salary structure will be generated automatically. You need to enter the inputs for the required salary components, and the values will be calculated automatically.

For example, once you enter the Monthly CTC details and click Calculate, the salary breakup will be calculated automatically.

Note: If the {{salary.table}} placeholder is not added in the offer template, then the recruiter needs to manually add the salary structure while generating the offer letter.

You can preview the offer letter and generate it for the candidate.

Other related links:

Manage letters, forms, and documents

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