Building on our earlier launch of Bahasa, Arabic & Hindi translation, the greytHR mobile app will support Tamil, Telugu & Kannada. Users can seamlessly switch their app language from English to any of these options, allowing the content to be displayed in their preferred language.

Homepage Optimization on Mobile App

We’ve enhanced the homepage to boost performance and speed by displaying only the widgets that are applicable to the users. Widgets such as IT Declaration and Engage will now appear based on active windows or assigned polls, reducing unnecessary load.

New Expense Management on ESS

As part of new Expense Module, employees will be able to submit their expense claims directly through the ESS web portal, and managers can conveniently review and approve these claims online, making the process faster, simpler, and more transparent.

Revamp of Letters Module with Added Features

We’ve rolled out a major upgrade to the Letters module — transforming it into a secure, approval-driven system that ensures every letter is intentional, authorised, and auditable.

What’s New?

Employee-Linked Authorised Signatories

All signatories must be linked to an active employee
Every approval action is now traceable to a real user

Mandatory Signatory Approval

Letters cannot be issued without approval
Signatories receive requests in:ESS → To-Do > Reviews > Letter Signature Approval
They can approve or reject with comments

Template Ownership Control

Templates can now be restricted to specific admins
Only owners can:
- Edit templates
- Generate letters
- Manage issued letters
Great for company/location/department-level access control

New ‘Release Letter’ Step

Once approved, letters appear in In Progress
Admins must explicitly release the letter
After release:
- Letter moves to Completed
- It is sent via ESS/email/acknowledgement, based on settings

Digital Signatures (Available in Demo Accounts Only for Now)

PFX-based digital signing now supported (demo accounts only)
Flow:
- Upload a PFX file during signatory setup
- Select digital signature at template level
- Signatory authenticates via PFX password during approval
- Result: tamper-proof, digitally signed letters Note: Customers must procure PFX certificates independently

Employee Information Module (EIM) v1.0

We’ve launched Employee Information Module (EIM) v1.0, marking the first major step in rebuilding greytHR’s core Employee module on a modern, scalable, and globally-ready platform. This release introduces a redesigned Employee Directory and Employee Profile experience with improved performance, intuitive navigation, and a refreshed design system.

The new Employee Directory enables instant search, a quick-view drawer, customizable columns, and contextual actions for efficient employee management at scale. The redesigned Employee Profile offers a clean card-based layout, clear tab segmentation, inline editing, sensitive data masking, and stronger identity validations.

EIM v1.0 serves as the foundation for greytHR’s long-term modular HR vision, enabling better usability, higher data accuracy, faster iterations, and seamless future enhancements.

Vendor Comments on Candidate Submission in greytHR Recruit

Vendors can now add comments while submitting candidates in greytHR Recruit. This gives recruiters better upfront context on candidate availability, experience, or special notes without additional follow-ups.

Why is it Important?

Better Context: Recruiters receive key candidate insights at the time of submission.
Faster Decisions: Reduces the need for follow-up emails or calls with vendors.
Transparency: Clear identification of vendor-provided inputs.

Key Highlights:

Vendors can add optional comments during candidate submission.
Comments are visible on the Candidate Overview page.
All vendor comments are clearly tagged as Agency.
Vendor comments are read-only for recruiters.
Every comment is automatically logged in the activity history.

Custom Salary Component Names in Offer Letters

Recruiters can now customize salary component names displayed in offer letters in greytHR Recruit. This ensures offer letters are clean, professional, and candidate-friendly without impacting payroll accuracy.

Why is it Important?

Professional Communication: Offer letters look clearer and more polished for candidates.
Flexibility: Internal payroll naming conventions don’t appear in candidate-facing documents.
Accuracy: Payroll configuration remains unchanged.

Key Highlights:

Customize salary component display names used in offer letters.
Default payroll component names remain unchanged.
Option to toggle payroll names for internal reference.
Offer letters automatically display the customized component names.

Revised IR21 Form Template for Year 2026- Singapore Payroll

The IR21 form template has been revised by IRAS for the Year 2026. This update introduces new fields, expanded sections, and format changes aimed at enhancing accuracy and compliance when reporting the cessation of non-citizen employees (FIN Number Employees) in Singapore.

Why Is This Important?

The revision of the IR21 form is important because it ensures regulatory compliance, accurate tax reporting, and risk mitigation when handling cessation of non-citizen employees.

IRAS uses IR21 submissions to assess and collect outstanding taxes before an employee leaves Singapore. Any missing, incorrect, or outdated information may result in:

Non-compliance with IRAS requirements
Delays in tax clearance for departing employees
Increased manual corrections and rework

Updating systems to align with the latest IRAS template ensures that employers meet statutory obligations while maintaining data accuracy and operational efficiency.

CPF Contribution Changes from 1 January 2026- Singapore Payroll

The Central Provident Fund (CPF) has introduced contribution changes effective 1 January 2026. These updates include adjustments to the CPF Ordinary Wage (OW) ceiling and CPF contribution rates, aimed at keeping pace with wage growth and enhancing retirement adequacy for older employees.

Why Is This Important?

These changes are intended to:

Ensure CPF contribution limits keep pace with rising wages
Strengthen retirement adequacy for senior workers
Provide greater income security during retirement years

Key Highlights

CPF OW ceiling increases to $8,000 from 1 January 2026
CPF annual salary ceiling remains unchanged at $102,000
Higher CPF contribution rates for employees aged above 55 to 65
Increased contributions fully support employees’ Retirement Accounts
No changes to SPR graduated rates or AW and CPF Annual Limits

Holiday List Phase 2

The Holiday Master List 2026 (Phase 2) for India Accounts (Amazon & GCP) has now been updated for 8 additional states/UTs.

Gujarat
West Bengal
Uttar Pradesh
Himachal Pradesh
Telangana
Andhra Pradesh
Maharashtra
Punjab

Other Features

Employee Submission Restrictions for Superannuation and Employer Contribution to NPS in POI on ESS

Employee submissions for Super Annuation (Section 10(13)) and Employer Contribution to NPS (Section 80CCD(2)) are now restricted in the Proof of Investments (POI) module.
These employer-defined, system-calculated components will no longer appear in POI for employees across both tax regimes.
This removes unnecessary document uploads and approval effort, while avoiding confusion around tax impact.
Admins will continue to view these contributions in the Income Tax and Published Info → IT Declaration pages.
There is no change to tax computation logic; POI validation and approval workflows now skip these components entirely.

Performance Reviews Report now Includes Calibrated Ratings

The Reviews Report now includes separate columns for Aggregate Rating and Calibrated Rating. This gives admins clear visibility into how final ratings are calculated and adjusted through calibration.

Self-assessment can now be Disabled in Performance Reviews

Admins can now enable or disable self-assessments when configuring a review cycle. This allows organisations to run manager-only or assessor-led reviews in line with their internal policies.

Delete One or More Canceled Employee from a Goal Plan

Admins can now remove one or more employees from a goal plan after it is cancelled for them. This clears the employee from goal views and reports, keeping goal plans clean and allowing reassignment when needed.

Delete One or More Canceled Employee from a Review

Admins can now delete an employee from a review after the review is cancelled for them. This removes the employee from all review views and reports, reducing clutter and enabling clean reconfiguration when needed.

Delete One or More Canceled Employee from a 360* Feedback

Admins can now remove a participant from a 360° feedback cycle after it is cancelled for them. This removes the participant from the policy, reducing clutter and allowing clean reconfiguration when needed.

Restriction to Sample Letter Preview and Download for Employees in ESS

Employees can currently preview and download HR letter templates in the ESS portal while initiating new requests. This exposes sensitive templated content that hasn’t yet been approved, increasing the risk of misuse or unauthorized edits. Now , We’ve Introduced a feature flag to allow admins to restrict letter preview and download capabilities for employees during the request creation process.

Employee Acknowledgement Reflection in Admin Onboarding Verification

Currently, HR admins currently lack a quick, visible way to confirm whether an employee has acknowledged the company policy during onboarding. This makes it harder to ensure compliance before final approval. We’ve now Introduced a visual status indicator (pill) on the onboarding approval page to show whether policy acknowledgment has been completed.

Coming Soon

GPS Live Tracking on Mobile App

greytHR introduces GPS Live Tracking on the mobile app to enable real-time visibility of employee work locations. This feature helps organizations accurately track attendance for field and remote employees while strengthening attendance accuracy for mobile employees. Managers gain better insights into employee movements during work hours. Overall, it improves transparency, accountability, and workforce monitoring.

Translation on Mobile App - Gujarati

Building on our earlier launch of Tamil, Telugu and Kannada translation, the greytHR mobile app will support Gujarati. Users can seamlessly switch their app language from English to Gujarati , allowing the content to be displayed in their preferred language.

Multi-Currency Expense Claims

Employees can submit both amount-based and mileage-based expense claims in foreign currencies, while the system automatically converts them to the organization’s base currency for accurate reimbursement and reporting.

Bank Transfer File Generation in Expense Module

Enables admins to generate bank-specific transfer files directly from approved expense payouts, making it easy to upload the file to the bank portal and process employee reimbursements in bulk.

User Roles and Management based on Employee Category

Access now can be controlled in the Recruit module using employee category–based filters such as company, location, department, and similar attributes, ensuring HR admins, recruiters, and hiring managers only see and manage the data they’re permitted to. These controls apply across employee data, job information, hiring team selection, reports, and joining lists enabling safer hiring operations, clearer data boundaries, and stronger governance, especially in multi-company environments.

LOP related Enhancements

We’ve enhanced Loss of Pay (LOP) handling to improve accuracy and flexibility in payroll calculations. The updates include improved UI, option to switch to date-wise LOP calculations, and seamless handling of retrospective LOP adjustments in the effective payroll month. All changes are backward compatible, so existing payroll setups remain unaffected unless the new options are enabled.

These changes will be applicable to greytHR Payroll users of all regions - India, ME, Indonesia and Singapore

Arrears related Enhancements

We’ve enhanced Arrears calculations to offer greater flexibility and accuracy across different payroll cut-off scenarios. Arrears can now be calculated based on flat days, category-wise cut-off dates, or payroll cut-off days, with options to exclude week offs and holidays where applicable. These improvements help ensure arrears are computed more precisely, aligned with organizational policies and payroll timelines.

Enable/Disable Shift

Admins can now enable or disable unused shifts in shift management to keep the shift list relevant and clutter-free. Disabled shifts are hidden from all assignment and roster dropdowns while historical data remains unchanged. Shifts linked to active policies or future schedules cannot be disabled and will show clear dependency details.

Reviews Recommendations (PMS) can now flow into payroll with Salary Revision Workflow

Salary recommendations made within performance reviews can now flow directly into payroll through an integrated, structured approval workflow. Once the final approver signs off on the review, the approved salary change is routed via salary revision workflow in Request Hub for payroll admins to review and process.

Age-Based Eligibility Rule for Menstrual Leave Type

This requirement introduces an age-based leave eligibility rule that allows admins to define a minimum and maximum age range for specific leave types to ensure regulatory compliance, such as Menstrual Leave applicability. The system will calculate an employee’s age in real time using their date of birth and validate eligibility at the time of leave application across ESS, admin/manager requests, manual entries, and bulk imports. Employees who do not meet the configured age criteria will be restricted from applying the leave, with clear system messages shown to admins and during import failures.

Display all absence types under “Out of Office” section in Who is In dashboard

Rename the “On Leave” section to “Out of Office” and group all non-working statuses under it with four clear categories: On Leave, Holiday, Rest Day, Off Day, each showing its own employee count. Each category displays status-specific columns in collapsed/expanded views, while the section summary count/% reflects the total across all categories, and existing dashboard filters apply. Excel export produces one consolidated file including all categories with a Status Type column plus applicable fields (leave type/days, holiday name, weekly off/off day), sorted by status type and employee name.

Design Spotlight

Website SEO Listicle Page

Explore the 10 best HR software for small businesses in India in 2026. Compare pricing, statutory compliance, features and trials to shortlist the right HRMS for SMBs and HR software for small companies.

SEO-Optimized Listicle Format
Built to rank for high-intent keywords like “Best HR Software for Small Businesses in India”, driving sustained organic traffic.
Quick Summary Section
Upfront for busy decision-makers — improves dwell time and content accessibility.
Clear Comparison Framework
Structured criteria and side-by-side context help SMBs evaluate options faster.
Strong Primary CTA
“Request a Demo” remain visible and friction-free throughout the page.
Trust Signals Baked In
Ratings, tool count, and usage metrics reinforce credibility at a glance.
Sticky In-Page Navigation
“In this article” helps users jump sections without cognitive overload.

Introducing External Interviewers in Recruit

The External Interviewers feature allows recruiters to include interviewers from outside the organisation in the hiring process, without adding them as internal users or giving full system access.

With the updated design, users can:

Add interviewers outside the organization (consultants, domain experts, partners) directly to interview rounds.
Control access and visibility, ensuring external interviewers only see the interview details relevant to them.

Engineering Team Updates

What's New

Faster, More Reliable Mobile Releases with CI/CD

The Engineering team has rolled out a new CI/CD pipeline for our mobile apps, automating builds, tests, and release workflows. This upgrade reduces manual effort, improves consistency, and speeds up feedback cycles for developers.

To further strengthen iOS delivery, we also introduced a dedicated iOS build machine, providing a stable build environment and reducing build queue times, helping us ship improvements faster and with higher confidence.

Upcoming Features:

Hydra Upgrade from 1.x → 25.x

We’re rolling out a major upgrade to Hydra, moving from the legacy 1.x series to 25.x. This is a significant leap and includes modernized components, improved stability, and better alignment with the latest ecosystem standards.
The rollout is being planned carefully with phased deployment, validation checks, and rollback readiness to ensure minimal disruption.

New Greythr Website Goes Live This Month (Now on Our Infrastructure)

We’re excited to share that the new Greythr website is going live this month, and it will now be hosted fully on our own infrastructure. Previously, the website was served via Netlify, but we’ve transitioned to a modern Google Cloud Platform (GCP) architecture designed for better control, performance, scalability, and long-term cost efficiency.

What’s New (High-Level)

Frontend: Gatsby static site (SSG) served globally via Cloud CDN
Backend: Containerized Django service running on Google Kubernetes Engine (GKE)
Storage: Static assets + media hosted on Google Cloud Storage (GCS)
CI/CD: Automated builds and deployments via GitHub Actions
Container Registry: Docker images stored in Google Artifact Registry (GAR)
Security: BuildKit secrets, Trivy vulnerability scanning, and least-privilege access

Why This Matters

✅ Faster performance globally
Static pages are pre-rendered and delivered through Cloud CDN edge caching, reducing load times and improving reliability worldwide.

✅ Scalable backend with high availability
The Django backend runs on GKE, enabling autoscaling, health checks, and production-grade uptime.

✅ Independent deployments
Frontend and backend can now be deployed independently, making releases more flexible and reducing blast radius during updates.

✅ Better cost & infrastructure control
Moving off Netlify gives us more predictable scaling and stronger operational control while keeping costs optimized as traffic grows.

Product Content Updates

Collaterals published in the month of December:

New Knowledge Base Articles

New Videos

Product Training and Academy Updates

Academy Tie-Ups

Here are the highlights of Academy Tie-ups for the month of December.

DigitalHR Enrollments: 1049
HR Analytics: 23
MOOC: 433
College Collaboration: 8
MoU signed with VJIM
Launched Influencer marketing

Training

Product Training:

Conducted 14 sessions with 750 attendees. Here’s the breakup:

2 NHT sessions with 25 attendees.
5 greytHR Certified Professional Training Program - Level 1 session with 239 attendees.
1 greytHR Certified Professional Training Program - Level 2 session with 26 attendees.
1 greytHR Certified Payroll and HR Professional Training Program Level -2 session with 8 attendees.
5 Digital HR Training Program with 452 attendees.
Overall Training effectiveness 4.9
Launched New training Program – greytHR Certified Payroll and HR Professionals – Level 2

Centralized Training:

No. of certification training programs - 4 Batches
No. of Module Specific training sessions – 29
Total No. of participants – 439
Survey Rating - 4.7
Trainer Performance rating - 4.7
Survey Respondents Rate: 40%
Launched a video course on the Attendance Management module

Course Development

Developed 4 micro learning courses about how to use LMS.
Developed a course on interviewer certification.
Reached 56,925enrollments on Udemy.
Arightco company had bought our Udemy POSH course in Bulk for 60 members for their employees.

December 2025 Releases

Here's what we've been working on lately

Multi-Language Support on Mobile App