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View employee's salary revision history

Updated in November- 2023 | Subscribe to watch greytHR how-to video

Viewing salary revision history is important for maintaining accurate and transparent records of employee compensation, identifying patterns and trends in salary revisions, and ensuring compliance with employment laws and regulations. It helps in making informed decisions about employee compensation, such as promotions, retention, and incentive programs.

The Salary Revision History page in the greytHR Admin portal displays the complete history of salary revisions for a current or separated employee. The page also enables you to make a comparison of salaries between peers. You can even download the peers' salary comparisons report on this page.

To view the Salary Revision History page, click Payroll > Information > Salary Revision History.

You can filter employees and perform the following actions on the Salary Revision History page:

  • View salary revision history.

  • Revise salary.

  • Compare salary.

  • Download comparison report.

View salary revision history

To view the salary revision history of an employee, perform the following actions:

  1. On the Salary Revision History page, from the Employee Type dropdown list, select the required employee.

  2. In the Search Employee search box, enter the employee name or number of the employee whose revision history you want to view.

    The page displays the selected employee's salary revision details such as Last Revision, Median Revision Period, Max Revision Period, Effective Date, Payout Month, and Annual CTC.

Revise salary

To revise the salary of an employee, perform the following actions:

  1. On the Salary Revision History page, from the Employee Type dropdown list, select the required employee filter.

  2. In the Search Employee search box, enter the employee name or number of the employee whose salary you want to revise.

  3. Click Revise Salary. The salary revision form opens for the selected employee.

  4. Click Add New Revision.

  5. Based on your organization's salary structure configuration, you can view multiple editable components such as Annual CTC and HRA. For example, specify the amount in Annual CTC under the Revised Salary or Revision% column. You can also update different Salary Items individually based on the defined structure.

  6. From the Effective From calendar, select the date from which the revised/updated salary is effective. Adding the date helps the system to compute arrears, if any.

  7. From the Payout Month list, select the month. Payout month is when the organization pays the revised/updated salary to the employee.

  8. In the Employee Remarks text box, specify the remarks for the employee. 

  9. In the Notes text box, specify the note for future purposes. The Notes are confidential and visible only to the admin.

  10. Click Save to process the revised/updated salary.

Compare salary

The Peer Comparison table allows you to add a list of peers for an employee and compare their salaries. You can view details for each peer such as Experience, Designation, Last Revision, Annual CTC, Previous Annual CTC, and Difference% in salaries when compared to the selected employee.

To compare the salary of an employee with his/her peers, perform the following actions:

  1. On the Salary Revision History page, from the Employee Type dropdown list, select the required employee filter.

  2. In the Search Employee search box, enter the employee name or number of the employee whose salary you want to compare with peers.

  3. Click Define Peers. The Add Peers pop-up opens.

  4. In the pop-up, from the list of employees, click and highlight the required peers.

  5. Click Add to add the selected peers in the Peer Comparison table. The list of all the peers and the selected employee appears with all the required details.

Download salary comparison report

To download the salary comparison report in Excel format, perform the following actions:

  1. On the Salary Revision History page, from the Employee Type dropdown list, select the required employee filter.

  2. In the Search Employee search box, enter the employee name or number of the employee whose salary you want to compare with peers.

  3. Click Define Peers. The Add Peers pop-up opens.

  4. In the pop-up from the list of employees, click and highlight the required peers.

  5. Click Add to add the selected peers in the Peer Comparison table. The list of all the peers and the selected employee appears with all the required details.

  6. Click Export Excel to download a detailed salary comparison report.

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