View and download employee's payslip

Updated in February - 2026 | Subscribe to watch greytHR how-to video

Viewing and sharing employees' payslips is vital for transparency and accuracy in payroll. Payslips provide detailed earnings and deductions, helping employees understand taxes and make informed financial choices. They also help identify and resolve pay discrepancies. Establishing clear policies and protecting privacy is crucial in managing payslip access.

The Payslip page in the greytHR Admin portal allows you to view and download your employees' payslips. You can release the payslip to the employee’s portal from this page. The payslip displays the Total Earnings, Total Deductions, and Net Pay of the employee’s salary. 

To view the Payslip page, from the greytHR Admin portal, hover over the 9 dots and select Payroll > Published Info > Payslip.

You can perform the following actions on the Payslip page:

1. View and download an employee’s payslip.

2. Publish the payslip to an employee’s portal.

View and download an employee's payslip

To view an employee's payslip, from the greytHR Admin portal, hover over the 9 dots and select Payroll > Published Info > Payslip.

1. On the Payslip page, from the select an employee search box, search for the employee whose payslip you want to view. The page displays the payslip of the selected employee.

2. Click the Download button to download the payslip of the selected employee.

Publish the payslip to the employee’s portal

The Lock & Publish button is visible only when the payslip is not published to the employee’s portal. This button allows you to lock the payroll and publish the payslip.

To publish the payslip to an employee’s portal, from the greytHR Admin portal, hover over the 9 dots and select Payroll > Published Info > Payslip.

1. On the Payslip page, from the select an employee search box, search for the employee whose payslip you want to publish.

2. Click the Lock & Publish button to publish the payslip to the employee’s portal.

Frequently Asked Questions:

Where can I view an employee’s payslip in greytHR?

To view payslips from the greytHR Admin portal, hover over the 9 dots and select Payroll > Published Info > Payslip.

What details are shown on an employee’s payslip?

The payslip displays Total Earnings, Total Deductions, and Net Pay.

Can I download an employee’s payslip?

Yes. To download an employee's payslip, from the greytHR Admin portal, hover over the 9 dots and select Payroll > Published Info > Payslip.

1. On the Payslip page, from the select an employee search box, search for the employee whose payslip you want to view. The page displays the payslip of the selected employee.

2. Click the Download button to download the payslip of the selected employee.

How do I publish a payslip to the employee’s portal?

To publish the payslip to an employee’s portal, from the greytHR Admin portal, hover over the 9 dots and select Payroll > Published Info > Payslip.

1. On the Payslip page, from the select an employee search box, search for the employee whose payslip you want to publish.

2. Click the Lock & Publish button to publish the payslip to the employee’s portal.

When is the Lock & Publish button available?

The Lock & Publish button is shown only if the payslip has not already been published.

Can employees access their payslips after publishing?

Yes. Once published, employees can view and download their payslips from their portal.

Can I edit or republish a payslip after publishing?

No. After publishing, the payroll is locked and the payslip cannot be modified or republished.

Related articles:

• Generate and send employees’ payslips

• Lock payroll and release payslips for selected employees

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