Import employees’ IT declarations using IT Declarations Plan Importer

Updated in November - 2024  | Subscribe to watch greytHR how-to video

IT declarations are an essential part of income tax management. Employees declare planned tax-saving investments, such as:

• Insurance premiums

• House rent

• Other eligible expenses. 

The declarations help employers compute accurate income tax deductions. These declarations prevent over or underpayment of taxes and ensure smooth tax computations.

However, managing IT declarations collected offline can lead to inefficiencies, lack of visibility for employees, and potential inaccuracies in tax computation. It also creates additional queries and administrative overhead.

With the IT Declarations Plan Importer in greytHR, admins can simplify the process of uploading income tax declarations, especially when collected offline. This allows employees to view their declarations in the ESS portal. It also makes it easier for them to check and verify their declarations.

When to use the IT Declarations Plan Importer

• During Onboarding: For setting up new customer accounts.

• By Implementation/Support Teams: When configuring accounts for new clients.

• For Offline Data: To import IT declarations collected offline, avoiding the need for employees to re-submit them.

Benefits of using the IT declarations Plan Importer

• Reduces employee queries by displaying IT declarations in the ESS portal.

• Ensures data accuracy with precise tax computations for employees.

• Allows seamless updates of IT declarations for payroll months.

• Consolidates functionalities of two older importers:

• IT Declarations

• Income from House Property

Step-by-step process to use IT Declarations plan importer

Step 1: Release IT declarations

Release the IT declaration plan to enable employees to view and update their declarations if needed.

Step 2: Import IT declarations

1. Navigate to Employee > Admin > Excel Import in greytHR.

2. Select the IT Declarations Plan Importer and upload the data collected offline.

Step 3: Confirm/Consider IT declarations for tax computation

1. Go to Payroll > Admin > Employee IT Declarations.

2. Review and confirm the uploaded declarations to include them in tax computations.

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Important Notes

• Unlock payroll month: Ensure the payroll month is unlocked before importing declarations.

• Review existing plans: If declarations were already uploaded, review older plans before importing new ones.

• ESS portal visibility: Employees can verify their IT declarations in the ESS portal after the process is completed.

FAQs

Q1: What are IT declarations?
IT declarations are details of planned tax-saving investments, expenses, and deductions submitted by employees to ensure accurate tax computations during the financial year.

Q2: What happens if the payroll month is locked?
IT declarations cannot be imported or modified until the payroll month is unlocked.

Q3: Can employees view their IT declarations in the ESS portal?
Yes, once imported and considered, employees can view their declarations in the ESS portal under the IT declarations menu.

Q4: Why replace the existing importers?
The IT Declarations Plan Importer consolidates and simplifies the functions of older importers, enhancing efficiency and user experience.