Updated in February - 2026 | Subscribe to watch greytHR how-to video
The journal voucher (JV) records the item-wise financial transactions. It is a document used to record financial transactions in an organization's accounting system. It is used to transfer information from source documents to accounting journals and ledgers. Journal vouchers are typically used to record transactions that do not involve a cash exchange, such as the accrual of expenses, depreciation, or the recognition of revenue.
The Accounts JV page in the greytHR Admin page helps you to generate the new voucher for the month. The voucher contains information such as Conveyance, PF, Employer PF, and Salary Payable. You must create the journal voucher every month. The page displays a list of attempts you made while creating a JV.
To view the Accounts JV page, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
You can perform the following action on the Accounts JV page.
Create a new JV.
Export JV.
Cancel JV.
To create a new JV, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
On the Accounts JV page, click Generate JV button to create a new JV. A success message appears. The page now displays the date on which you generated the last JV. You can also view the list of JV Items, Account Code, Debit, and Credit amounts.
Note: If you cannot generate a new JV, you must configure the JV by navigating to Settings > System Settings > Payroll > JV Template.
To export the journal voucher, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
On the Accounts JV page, click Generate JV button to create a new JV. A success message appears.
Click the Export JV button to download the JV report in Excel format.
To download a previously created JV,
On the Accounts JV page, a list of Previous Attempts displays.
From the list, select the JV you want to download. The JV displays.
Click Download to download the JV.
To cancel JV, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
On the Accounts JV page, click Generate JV button to create a new JV. A success message appears.
Click the Cancel JV button. Cancel JV pop-up appears.
Click Confirm to cancel the JV you have just created.
A Journal Voucher is an accounting document used to record item-wise financial transactions such as salary payable, PF, employer PF, and other payroll-related entries in greytHR.
You must generate a JV every month to accurately record payroll transactions and post them to accounting journals and ledgers.
If you cannot generate a JV, ensure that the JV Template is configured under Settings > System Settings > Payroll > JV Template.
The JV includes item-wise details such as account codes, debit and credit amounts for salary components like conveyance, PF, employer PF, and salary payable.
To create a new JV, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
On the Accounts JV page, click Generate JV button to create a new JV. A success message appears. The page now displays the date on which you generated the last JV. You can also view the list of JV Items, Account Code, Debit, and Credit amounts.
Note: If you cannot generate a new JV, you must configure the JV by navigating to Settings > System Settings > Payroll > JV Template.
Yes. You can view all previously generated JVs under Previous Attempts and download them in Excel format.
To download a previously created JV, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
On the Accounts JV page, a list of Previous Attempts displays.
From the list, select the JV you want to download. The JV displays.
Click Download to download the JV.
Yes. After generating a JV, you can export it as an Excel file using the Export JV option.
To export the journal voucher, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payout > Accounts JV.
On the Accounts JV page, click Generate JV button to create a new JV. A success message appears.
Click the Export JV button to download the JV report in Excel format.
Yes. You can cancel the most recently generated JV using the Cancel JV option, provided it has not been finalized or used for further processing.
No. Cancelling a JV affects only the current voucher. Previously generated JVs remain available in the list.
Only users with the required payroll and accounting permissions can generate, export, or cancel journal vouchers.
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