Generate and send employees’ payslips

Updated on May-2023

Payslips are important for both employees and organizations as they provide detailed information about employee earnings, deductions, and taxes. For employees, payslips serve as proof of income and help in tax filings, loan applications, and other financial transactions.

For organizations, payslips are essential for maintaining accurate payroll records and ensuring compliance with tax laws and regulations. Payslips also help to promote transparency and build trust with employees, by providing clear and consistent communication about employee compensation. In addition, accurate and timely payslips can help to avoid disputes and legal issues related to payroll.

The Payslips page in the greytHR Admin portal allows you to generate payslips for your employees after completing the payroll processing. The page enables you to download the payslips and share them with employees. You can also generate multiple payslips for the employees. The page displays Payslip, Reimbursement Payslip, Overtime Payslip, Settlement Payslip, and Re-Settlement Payslip tabs.

You can perform the following actions on the Payslips page:

1. Download and send payslips to selected employees.

2. Generate multiple payslips for an employee.

3. Download reimbursement payslips.

4. Download overtime payslips.

5. Download settlement and re-settlement payslips.

To view the Payslips page, click Payroll > Payout > Payslips.

Download and send payslips to selected employees

The Payslip tab allows you to generate the payslip for the employees. To generate the payslip for selected employees, perform the following actions:

1. On the Payslips page, under the Payslip tab, select the Selected employees option. A list of employees appears in the table.

2. Using the Employee, Employee Filter, Declaration Status, and Join Date dropdown lists, customize the employee list.

3. From the employee list, select the employees using the checkbox adjacent to the Employee Name column.

4. Select Consolidated Payslip as PDF/Multiple Payslip as Zip as per your requirements.

5. Click Add Remarks to add remarks to the payslips.

6. Click Download As PDF to download the payslips to your local system.

7. Click Send Email to send the payslips as email attachments to the selected employees.

Generate multiple payslips for an employee

You can generate multiple payslips for specific durations. These durations are as follows:

For the last 3/6 months. To generate multiple payslips for the last 3/6 months, perform the following actions:

1. On the Payslips page, under the Payslip tab, select Multiple Payslips.

2. In the select an employee search box, enter the employee name or employee number for whom you want to generate the payslips.

3. Select Last 6 months/Last 3 months as per your requirements.

4. Click Download As PDF to download the payslips to your local system. 

5. Click Send Email to send the payslips as email attachments to an employee.

For a specific date range. To generate multiple payslips for a particular date range, perform the following actions:

1. On the Payslips page, under the Payslip tab, select Multiple Payslips.

2. In the select an employee search box, enter the employee name or employee number for whom you want to generate the payslips.

3. Under the Date Range option, from the From & To dropdown lists, select the required months.

4. Click Download As PDF to download the payslips to your local system.

5. Click Send Email to send the payslips as email attachments to an employee.

Download reimbursement payslips

To download reimbursement payslips for employees, perform the following actions:

1. On the Payslips page, click the Reimbursement Payslip tab.

2. Select All employees/Selected employees as per your requirements.

3. If you have selected the option Selected employees, using the Employee, Employee Filter, Declaration Status, and Join Date dropdown lists, customize the employee list.

4. Select any one of the following options as per your requirements:

   1. Select Consolidated Reimbursement Payslip as PDF to download or send the employees' payslip as a single file.

   2. Select Multiple Reimbursement Payslip as Zip to download or send the employees' payslips separately into a zip file.

5. Click Download As PDF to download the payslips to your local system.

6. Click Send Email to send the payslips as email attachments to the employees.

Download overtime payslips

To download overtime payslips for employees, perform the following actions:

1. On the Payslips page, click the Overtime Payslip tab.

2. Select All employees/Selected employees as per your requirements.

3. If you have selected the option Selected employees, using the Employee, Employee Filter, Declaration Status, and Join Date dropdown lists, customize the employee list.

4. Select any one of the following options as per your requirements:

   1. Select Consolidated Overtime Payslip as PDF to download or send the employees' payslip as a single file.

   2. Select Multiple Overtime Payslip as Zip to download or send the employees' payslips separately into a zip file.

5. Click Download As PDF to download the payslips to your local system.

6. Click Send Email to send the payslips as email attachments to the employees.

Download settlement/re-settlement payslips

If an employee resigns from the organization, you must generate the settlement payslips with full and final settlement details such as deductions, arrears, pending salary, and earnings.

To download settlement/re-settlement payslips for employees, perform the following actions:

1. On the Payslips page, click the Settlement Payslip/Re-Settlement Payslip tab.

2. Select All employees/Selected employees as per your requirements.

3. If you have selected the option Selected employees, using the Employee, Employee Filter, Declaration Status, and Join Date dropdown filter, customize the employee list.

4. Select any one of the following options as per your requirements:

   1. Select Consolidated Settlement Payslip as PDF to download or send the employees' payslip as a single file.

   2. Select Multiple Settlement Payslip as Zip to download or send the employees' payslips separately into a zip file.

5. Click Download As PDF to download the payslips to your local system.

6. Click Send Email to send the payslips as email attachments to the employees.

Other related links:

• View employee's payslip

• View employee CTC payslip

• View employee's reimbursement payslip

• View and download an employee's overtime payslip

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