Add an employee’s missed LOP days using Retrospective LOP

Updated in February - 2026 | Subscribe to watch greytHR how-to video

In an organization, there may be situations where an employee’s LOP for a previous month was missed, and the salary was processed without deducting those LOP days. If the missed LOP days are identified later, the required LOP must be deducted in a subsequent payroll run.

greytHR introduces the Retrospective LOP feature in the Payroll module, which allows you, as an admin, to deduct an employee’s LOP even if it was previously missed and adjust it in the current payroll month. 

Add a retrospective LOP for an employee 

To add retrospective LOP for an employee, from the greytHR Admin portal, hover over the 9 dots and select  Payroll > Payroll Inputs > Employee LOP Days > Retrospective LOP.

1. Under the Retrospective LOP tab, you can view the list of employees for whom missed LOP days have been added. You can also use the search box to quickly find an employee’s retrospective LOP details.

2. Click Add Retrospective LOP. The form opens.

3. From the Select Employee search box, enter the name or number of the employee whose missed LOP days you want to deduct. 

4. In the Select Retrospective LOP Period field, select the month for which you want to add the LOP days.  

   • The system displays the total workdays, retrospective LOP days, and the effective month for which the retrospective LOP is being applied.

5. In the Enter number of Retrospective LOP days field, enter the required number of days.

6. Add Remarks if needed and click Save. A confirmation message pops up. Click Confirm to save the changes.

For example, if an employee had 3 LOP days in February that were missed earlier, and you add them as Retrospective LOP in April, the salary deduction for those 3 February days will be applied in the April payroll.

Note: 

• If an LOP Reversal already exists for the same LOP month and payout month, the latest entry replaces the earlier one. For example, if LOP was reversed for February and you later add a Retrospective LOP for February in April, the latest retrospective entry is considered.

• After payroll for the current month is processed, the Salary page displays the LOP Reversal component as a negative value, indicating the missed LOP days that are now being deducted.

• To edit or delete the LOP days of the employee, click the respective icon under the Actions section on the Employee LOP Days > Retrospective LOP tab. 

Frequently Asked Questions

What is Retrospective LOP in greytHR?

Retrospective LOP is a Payroll feature that allows admins to deduct LOP days that were missed in a previous month and adjust the deduction in the current payroll month. It ensures that the organization can recover overpayments by applying the deduction in the current or a future payroll cycle.

When should admins use Retrospective LOP?

Admins should use Retrospective LOP when an employee’s LOP days for a past month were missed, and the salary was processed without deducting those days.

How can an admin add the Retrospective LOP for an employee?

To add retrospective LOP for an employee, from the greytHR Admin portal, hover over the 9 dots and select  Payroll > Payroll Inputs > Employee LOP Days > Retrospective LOP.

1. Under the Retrospective LOP tab, you can view the list of employees for whom missed LOP days have been added. You can also use the search box to quickly find an employee’s retrospective LOP details.

2. Click Add Retrospective LOP. The form opens.

3. From the Select Employee search box, enter the name or number of the employee whose missed LOP days you want to deduct. 

4. In the Select Retrospective LOP Period field, select the month for which you want to add the LOP days.  

   • The system displays the total workdays, retrospective LOP days, and the effective month for which the retrospective LOP is being applied.

5. In the Enter number of Retrospective LOP days field, enter the required number of days.

6. Add Remarks if needed and click Save. 

7. A confirmation message pops up. Click Confirm to save the changes. 

What information does the system display when adding the Retrospective LOP?

The system displays the total workdays, retrospective LOP days, and the effective month in which the deduction will be applied.

What happens if an LOP Reversal already exists for the same month?

If an LOP Reversal already exists for the same LOP month and payout month, the latest entry replaces the earlier one.  For example, if LOP was reversed for February and you later add a Retrospective LOP for February in April, the latest retrospective entry is considered.

How is the Retrospective LOP reflected in payroll?

After payroll for the current month is processed, the Salary page shows the LOP Reversal component as a negative value, indicating that the missed LOP days have been deducted.

Can an admin edit or delete Retrospective LOP entries?

Yes. Admins can edit or delete Retrospective LOP entries using the respective icons under the Actions section on the Employee LOP Days > Retrospective LOP tab.

Other related links:

• Manage employee LOP days

• Stop employee's salary processing

• Calculate and process arrears

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