Track employee LOP days with Date-wise LOP
Updated in March - 2026 | Subscribe to watch greytHR how-to video
Loss of Pay (LOP) days represent unpaid absences that reduce an employee’s payable salary. Traditionally, LOP is recorded as the total number of days for the entire payroll month.
With Date-wise LOP in greytHR, as an admin, you can record LOP for specific dates instead of entering a consolidated monthly value. This helps you achieve better payroll accuracy in situations such as mid-month salary revisions, arrears calculations, and LOP reversals.
As an existing customer, you can continue using the consolidated format or switch to the date-wise model as needed. This feature will be effective from the April 2026 payroll month onwards.
Benefits of Date-wise LOP
Using date-specific LOP tracking helps improve payroll accuracy in several scenarios such as:
Salary revisions: If an employee receives a mid-month salary revision, the system calculates the LOP deduction based on the salary applicable on the specific absence date.
Accurate arrears calculation: The arrears engine can calculate adjustments more precisely when LOP or LOP reversal occurs between the effective month and payout month.
Mid-month proration: Salary components that depend on working days are calculated more accurately.
Better reversal tracking: Admins can reverse specific LOP dates instead of adjusting a consolidated number of days.
Switch to Date-wise LOP
If you are using the consolidated LOP feature, you can switch to the date-wise model from the Add LOP Days page.
Note: From April 2026 payroll month onwards, an informational banner appears on the page giving you more details about the date-wise LOP feature.
To switch to date-wise LOP, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payroll Inputs > Employee LOP Days.
Click Add LOP Days.
Click Switch to Date-wise LOPs. A pop-up appears mentioning the benefits of using the date wise LOP.
The Effective Month always reflects the most recently created payroll month.
Type CONFIRM in capital letters only to authorize the change. If LOP entries already exist for that payroll month, delete them before switching.
Click Confirm. Once the switch is completed, the page refreshes and the date-wise LOP entry format becomes active.
Once you enable Date-wise LOP, search for the required employee.
Select the LOP dates.
Under the Add Remarks column, enter remarks if required.
Click Save > Confirm.
Info:
All the existing Consolidated LOP data remains safe and accessible for all previous months, ensuring no loss of records during the transition.
If you switch in April 2026 but need to add a retrospective LOP for February 2026 (which was consolidated), the UI will automatically display the consolidated entry format for that specific retrospective action.
Impact of date-wise LOP on other modules
Arrears
The Arrears module will calculate arrears using date-wise LOPs only when all LOP entries within the Effective From and Payout period are recorded as date-wise LOPs.
If the period contains a mix of consolidated LOP and date-wise LOP, the system will automatically default to consolidated LOP for the calculation.
Attendance LOPs
If LOP entries are generated from the Attendance module during attendance period finalization, you can switch the LOP format from the Employee LOP Days > LOP tab.
Once the admin switches, the system will start using date-wise LOP values for arrears and other payroll calculations.
Note: On the Employee LOP Days page, once you expand the employee card, you will be able to view the list of LOP dates.
Understanding Consolidated LOP vs Date-wise LOP
Suppose an employee’s salary is revised in the middle of March, and he has two LOP days during the month.
Scenario
Cutoff : Regular cutoff / Calendar month
Payout Month: March
Total Days in Month: 31
Salary Revision: Effective 15 March
Salary Structure
1–14 March: Basic Salary = ₹30,000
15–31 March: Basic Salary = ₹50,000
LOP Days: 12 March (before revision) and 24 March (after revision)
Consolidated LOP Calculation
In this method, the system blends the salary for the entire month and calculates a single average daily rate.
Step 1: Calculate earned salary for the month
1–14 March → (30,000 / 31) × 14 = ₹13,548.39
15–31 March → (50,000 / 31) × 17 = ₹27,419.35
Total earned salary: ₹13,548.39 + ₹27,419.35 = ₹40,967.74
Step 2: Calculate blended daily rate
40,967.74 ÷ 31 = ₹1,321.54
Step 3: Apply LOP deduction
2 days × 1,321.54 = ₹2,643.08
Total LOP Deduction (Consolidated): ₹2,643.08
Date-wise LOP Calculation
In this method, the system checks the salary applicable on the exact date of absence.
LOP on 12 March
Active Salary: ₹30,000
Daily Rate: 30,000 ÷ 31 = ₹967.74
LOP on 24 March
Active Salary: ₹50,000
Daily Rate: 50,000 ÷ 31 = ₹1,612.90
Total LOP Deduction: ₹967.74 + ₹1,612.90 = ₹2,580.64
Total LOP Deduction (Date-wise): ₹2,580.64
Key Difference
Consolidated LOP: Uses a single averaged daily rate for the entire month.
Date-wise LOP: Uses the actual salary applicable on the day of absence.
This helps ensure more accurate deductions when salary revisions happen within a month.
Frequently Asked Questions
What is Date-wise LOP in greytHR?
Date-wise LOP allows admins to record Loss of Pay for specific absence dates instead of entering the total number of LOP days for the entire payroll month.
Is the Date-wise LOP enabled by default?
No, Date-wise LOP is enabled by default only for all the accounts created after April 2026. Existing customers need to switch to the date-wise model by themselves or can continue using the Consolidated LOP model.
Note: Switching to Date-wise LOP is a voluntary, one-time action and cannot be reversed.
Can admins switch back to consolidated LOP after enabling Date-wise LOP?
No. Switching to Date-wise LOP is a one-time and irreversible action.
Will the existing consolidated LOP data be affected after switching?
No. All previously recorded consolidated LOP data remains safe and accessible for past payroll months.
What happens if an admin needs to add LOP for a previous month that used consolidated LOP?
If admins need to add a retrospective LOP for a month that previously used consolidated LOP, the system automatically displays the consolidated entry format for that specific action.
How does Date-wise LOP improve payroll accuracy?
Date-wise LOP ensures more accurate calculations in cases such as mid-month salary revisions, arrears processing, and salary component proration.
How to switch to date-wsie LOP feature in greytHR?
You can switch to date-wise LOP from the Payroll month of April 2026.
To switch to date-wise LOP, from the greytHR Admin portal, hover over the 9 dots and go to Payroll > Payroll Inputs > Employee LOP Days.
Click Add LOP Days.
Click Switch to Date-wise LOPs. A pop-up appears mentioning the benefits of using the date wise LOP.
The Effective Month always reflects the most recently created payroll month.
Type CONFIRM in capital letters only to authorize the change. If LOP entries already exist for that payroll month, delete them before switching.
Click Confirm. Once the switch is completed, the page refreshes and the date-wise LOP entry format becomes active.
Note: Once you switch to the Date-wise LOP feature, you cannot revert to the consolidated LOP model.
How does Date-wise LOP affect arrears calculations?
The arrears module uses date-wise LOP calculations only when all LOP entries within the effective and payout period are date-wise. If both consolidated and date-wise entries exist, the system defaults to consolidated LOP for calculations.
Does switching to Date-wise LOP change the LOP listing page?
On the Employee LOP Days page, once you expand the employee card, you will be able to view the list of LOP dates.
How does Date-wise LOP work with Attendance module LOP entries?
If LOP entries are generated from the Attendance module, you can switch to date-wise LOP from the Employee LOP Days > LOP tab. Once switched, the system uses date-wise values for arrears and payroll calculations.
Why is Date-wise LOP useful when salary revisions happen mid-month?
Date-wise LOP calculates deductions based on the actual salary applicable on the specific absence date, ensuring more accurate payroll calculations compared to a blended monthly rate.
What is the difference between Consolidated LOP and Date-wise LOP?
In Consolidated LOP, the system calculates the deduction using a single averaged daily rate for the entire payroll month.
In Date-wise LOP, the deduction is calculated based on the actual salary applicable on the specific date of absence, which helps provide more accurate payroll calculations.
Related articles:
Was this article helpful?
More resources:
▶ Video - Watch our how-to videos to learn more about greytHR.
📢 Product Update - Read about the product updates.