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Re-release and consider POI submissions

Updated in March-2024 | Subscribe to watch greytHR how-to video

Proof of Investment (POI) is one of the ways by which employees can avail tax benefits by providing documents to verify their investment claims. This process takes place during the tax filing period.

As an admin, after you have performed the actions of releasing, managing, rejecting, and locking the POI forms to the employees, the next step involves re-releasing or considering the POI forms submitted by them. The POI Overview page in the greytHR Admin portal allows you to view the attached documents and submitted POI forms from the employees under the Pending for Review tab.Β 

You can re-release and consider the POI submissions under the Pending for Review tab in the following ways:

  1. Change an employee's regime.

  2. Consider POI items for individual employees.

  3. Re-release POI items.

  4. Upload attachments in bulk.

Excel in re-releasing and considering your employee POI submissions by watching our video.

Change an employee’s regime

To change the regime of an employee, perform the following actions:

  1. On the POI Overview page, click the Pending for Review tab.

  2. From the Filter employees as per regime list, select the required regime. You can choose New Regime, Old Regime, or even Both.

  3. Select the Individual Details option.Β 

  4. From the Enter Emp. Name or ID search box, search for the employee for whom you want to change the regime. You can also select the employee by clicking the employee name displayed under the Employee Name list.

  5. On the right side of the screen, under the View Form tab, click View Form. You are redirected to the POI Review page of the selected employee.

  6. Click Change regime. The Regime Selection pop-up appears.

  7. From the Change Regime list, select the required regime.

  8. Click Save to change the regime of the selected employee.Β 

Consider POI items for individual employeesΒ Β 

This option helps you to review and consider each item submitted by an employee and take appropriate actions for each item. You can consider, accept, reject, or even re-release individual items in an employee's POI form.

To consider the POI form, perform the following actions:

  1. On the POI Overview page, under the Pending for Review tab, from the Filter employees as per regime list, select a regime as per your requirements.

  2. Select the Individual Details option.

  3. From the Enter Emp. Name or ID search box, search for the employee for whom you want to review the POI form.Β 

  4. On the right side of the screen, under the View Form tab, click View Form. You will be redirected to the Overview tab of the Review POI page. This page displays the items that the employee has declared.Β 

  5. Click the β†’ icon to go to a particular POI component. You can then view all the details and attachments of the selected POI component.

  6. Click Approve or Reject. Accept/Reject pop-up appears.

  7. In the Admin Remarks text box, enter the remarks. It is important to add remarks, especially when you are rejecting a declaration. The remarks help the employee to rectify and resubmit the form.

  8. Click Yes to approve the POI component.

  9. Similarly, review all the components. To review the components, kindly follow the steps from 1 to 7.Β 

  10. Click Review and Consider. You are redirected to the Overview tab of the Review POI page.

  11. Click Consider POI. The POI form moves to the Pending for Payroll tab.Β Β 

Re-release POI items

While reviewing an employee's POI form, there can be items that may not comply with the guidelines, and you want to reject them. In such cases, you can re-release those items to the employee. You can do this from the Pending for Review/Pending for Payroll/Considered for Payroll tab.

To re-release the specific items in POI, perform the following actions:

  1. On the Review POI page, click Re-Release. The list of employees appears.

  2. From the dropdown list, select All Items/ Declared Items.
    Note: Selecting the All Items option displays the list of all the components available. You can even release the items which were not declared by the employee. The Declared Items option displays the list of all the components declared by the employee.Β 

  3. Select the items using the checkbox against the items.

  4. Click Re-Release Selected to release the selected items to the employees for resubmission. The Re-Release pop-up appears.

  5. Click Re-Release to confirm the re-release of the selected item.

Note: You can also refer to the family details of the selected employee on the Review POI page under the Re-Release tab. To view family details, click Family Details. The Family Details pop-up appears. You can refer to and add the employee's family members and Save the details.

Upload attachments in bulk

The default setting to upload attachments is the item-wise individual document upload. To upload attachments in bulk, perform the following actions:

  1. On the POI Overview page, click the Settings icon available on the right side of the screen. The POI Settings window opens.

  2. Under Attachment For, select any one of the following options:

  3. Section Wise: Select this option to enable individual attachments for each section in the employees' POI form.

  4. Common: Select this option to enable proof attachment in bulk upload for employees.Β 

Note: In case you want to collect additional documents apart from their proof of investments, you can raise a request to our support team. The support team can activate the Other Attachments option in the employees' POI form.

After the Enable item wise attachment in POI declaration option is disabled, and you have released a fresh POI for an employee, you can view the bulk upload option under the POI Components on the Review POI page. The bulk upload option is called Proof Attachment.

In the POI process, the re-release and considering of POI forms being the final step, you must ensure that all the requirements are fulfilled to complete the process. After which the POI forms will be considered for payroll processing.

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