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Import bulk data using excel import

Updated in February - 2026 | Subscribe to watch greytHR how-to video

Excel import refers to the ability to import data from an Excel sheet into payroll software. The feature allows employers to transfer large amounts of data, such as employee information or payroll data, quickly and easily, without having to manually enter the data into the software.

The Excel Import page in the greytHR Admin portal allows you to upload data in bulk using various Excel sheets. You can upload various information such as employee information, holiday list, arrears details, IT declaration, final settlement details, and bulk salary overrides using the Excel Import feature. The page displays a list of Excels you have already imported in the past. Along with the name of the Excel file, the page shares information such as importer Type, Status, and Import Log.

Import data using Excel import

To import bulk data into the greytHR database, from the greytHR Admin portal, hover over the 9 dots and select Employee > Admin > Excel Import.

  1. On the Excel Import page, click Import From Excel. A form appears.

  2. Under Step 1: Excel Importer, from the Importer Type dropdown list, select an appropriate data importer.

  3. Click Download a sample file. An Excel file downloads into your system.

  4. Open the saved Excel file, fill in the details you want to upload, and delete the blank columns. Save and Close the Excel Importer file.

  5. Under Step 1: Excel Importer, click Upload File and select the file from your computer to upload.

  6. Click Next. Step 2: Excel Importer Mapping section appears.

  7. Under Step 2: Excel Importer Mapping, map the fields from Excel to the application terms, if required. To map a field, select the corresponding field under the Mapped To column.
    Note: This step is mandatory if you have changed the format of the Excel file.

  8. Click Next. Step 3: Excel Importer Validate section appears.

  9. Click Next to import the required data in bulk.

  10. Click Ok to complete the process.

Note: You can also delete an imported Excel using the Delete icon available next to the uploaded file on the Excel Import page.

Frequently Asked Questions

What is Excel Import?

Excel Import allows you (Admin) to upload bulk data into greytHR using an Excel sheet instead of entering information manually.

It helps you quickly transfer large amounts of data into the system.

Why should admins use Excel Import?

Excel Import helps admins to:

  • Save time

  • Reduce manual data entry

  • Avoid errors

  • Upload bulk employee or payroll data easily

It is especially useful when handling large employee databases.

Where can admins find the Excel Import option?

To Excel Import option, from the greytHR Admin portal, hover over the 9 dots and select Employee > Admin > Excel Import.

What kind of data can be uploaded using Excel Import?

The Excel Import page in the greytHR Admin portal allows admins to upload data in bulk using various Excel sheets. Admins can upload various information such as employee information, holiday list, arrears details, IT declaration, final settlement details, and bulk salary overrides using the Excel Import feature.

How to import data using Excel?

To import bulk data into the greytHR database, from the greytHR Admin portal, hover over the 9 dots and select Employee > Admin > Excel Import.

  1. On the Excel Import page, click Import From Excel. A form appears.

  2. Under Step 1: Excel Importer, from the Importer Type dropdown list, select an appropriate data importer.

  3. Click Download a sample file. An Excel file downloads into your system.

  4. Open the saved Excel file, fill in the details you want to upload, and delete the blank columns. Save and Close the Excel Importer file.

  5. Under Step 1: Excel Importer, click Upload File and select the file from your computer to upload.

  6. Click Next. Step 2: Excel Importer Mapping section appears.

  7. Under Step 2: Excel Importer Mapping, map the fields from Excel to the application terms, if required. To map a field, select the corresponding field under the Mapped To column.
    Note: This step is mandatory if you have changed the format of the Excel file.

  8. Click Next. Step 3: Excel Importer Validate section appears.

  9. Click Next to import the required data in bulk.

  10. Click Ok to complete the process.

What are the important steps while preparing the Excel file?

  • Always download and use the sample file

  • Do not change mandatory column names

  • Remove blank columns

  • Ensure data is in the correct format

  • Double-check employee codes and dates

This helps avoid validation errors.

How to check if my Excel import was successful?

Check the Status column on the Excel Import page. You can also review the Import Log to see detailed results or error messages.

Can an imported Excel file be deleted?

Yes. On the Excel Import page, click the Delete icon next to the uploaded file to remove it from the list.

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