Add/Edit employee's previous employment details

Updated in January - 2026 | Subscribe to watch greytHR how-to video

Previous employment details refer to the information about an employee's work history before joining the current organization. The information typically includes details such as the name of the previous employer, job title, job responsibilities, and employment dates. The purpose of adding previous employment details is to provide a comprehensive record of an employee's work history.

The Previous Employment page in the greytHR Admin portal helps you to add or edit your employees' previous employment details.

To view the Previous Employment page, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Previous Employment.

You can perform the following actions on the Previous Employment page:

1. Add previous employment details.

2. Edit previous employment details.

Add previous employment details

To add the previous employment details of an employee, from the greytHR Admin portal, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Previous Employment.

1. On the Previous Employment page, from the Search Employee search box, enter the employee number or name for whom you want to add the information.

2. Click the Add button on the Previous Employment card to add the details.

3. In the Company Name text box, enter the previous company name.

4. In the Designation text box, enter the designation in the previous company.

5. From the From Date and To Date dropdown calendars, select the required dates.

6. In the Company Address text box, enter the address of the previous company.

7. In the Nature Of Duties text box, enter the nature of the employee's previous job.

8. In the Leaving Reason text box, enter the reason for leaving the previous company.

9. In the PF Member ID text box, enter the PF member ID of the previous company.

10. Click Save to add the previous employment details of the selected employee.

Edit previous employment details

To edit the previous employment details of an employee, from the greytHR Admin portal, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Previous Employment.

1. On the Previous Employment page, from the Search Employee search box, enter the employee number or name for whom you want to edit the information.

2. Click the Edit icon on the Previous Employment card to edit the details.

3. Enter the required changes.

4. Click Save to modify the previous employment details of the selected employee.

Frequently Asked Questions

What are previous employment details?

Previous Employment details include an employee’s work history before joining your organization—like past employer name, job title, duties, employment dates, and reasons for leaving.

Why should an admin update Previous Employment details in greytHR?

Adding these details ensures you maintain a complete and accurate employee record, which is useful for compliance, payroll, and HR audits.

Where can admins find the Previous Employment page in greytHR?

From the greytHR Admin portal, hover over the 9-dot menu and go to Employee > Information > Previous Employment.

How to add Previous Employment details for an employee?

From the greytHR Admin portal, hover over the 9-dot menu and go to Employee > Information > Previous Employment.

1. On the Previous Employment page, from the Search Employee search box, enter the employee number or name for whom you want to add the information.

2. Click the Add button on the Previous Employment card to add the details.

3. In the Company Name text box, enter the previous company name.

4. In the Designation text box, enter the designation in the previous company.

5. From the From Date and To Date dropdown calendars, select the required dates.

6. In the Company Address text box, enter the address of the previous company.

7. In the Nature Of Duties text box, enter the nature of the employee's previous job.

8. In the Leaving Reason text box, enter the reason for leaving the previous company.

9. In the PF Member ID text box, enter the PF member ID of the previous company.

10. Click Save to add the previous employment details of the selected employee.

Can the previous employement details be edited? 

Yes. To edit the previous employment details of an employee, from the greytHR Admin portal, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Previous Employment.

1. On the Previous Employment page, from the Search Employee search box, enter the employee number or name for whom you want to edit the information.

2. Click the Edit icon on the Previous Employment card to edit the details.

3. Enter the required changes.

4. Click Save to modify the previous employment details of the selected employee.

What if all the previous employment details are not available?

Admins can come back and update it later using the Edit option whenever you have complete details.

Is it mandatory to fill in all fields?

While not all fields may be mandatory, it's best to provide as much information as possible for a comprehensive record.

Other related links:

• Add, edit or update employee details

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