Send passwords to new joiners

Updated in September- 2024 | Subscribe to watch greytHR how-to video

When new employees or users join your organization, you might want to share a professional email ID specific to your organization. To get them started, you must create an account and send a temporary password for the same. While logging in with the temporary password for the first time, employees are prompted to change to another secure password. Sending passwords ensures that employees can log in and access organizational tools and resources securely.

The Send Passwords To New Joiners page in the greytHR Admin portal allows you to send password reset links to all the new joiners in the organization. You can send the password links through email or SMS. You can choose to send the password link to an individual employee as well as multiple employees. If you are using the employee onboarding feature, passwords are automatically sent to the employees.

To view the Send Passwords To New Joiners page, navigate to Home > Search Actions search box > Invite Employee (Email Employee Password) > Send Passwords To New Joiners.

Send passwords 

To send passwords, perform the following steps: 

1. From the greytHR Admin portal, navigate to Home > Search Actions search box > Invite Employee (Email Employee Password) > Send Passwords To New Joiners.

2. On the Send Passwords To New Joiners page, using the Employee and Status dropdown filters, customize the list of employees for whom you want to send password links. A list of employees appears. 

3. Select the checkboxes of the required employees. 

4. Click the Email Password To All/Email Password/SMS Password To All/SMS Password button as per your requirements. A pop-up appears with a preview mail/SMS. 

5. Click Ok. The Confirm pop-up appears.
   Note: If you do not want to see the preview message further, select the Don't show this message checkbox.

6. Click Confirm. A success message appears.

Note: Ensure that the employee email ID/ mobile number is updated while sharing the password link through Mail or SMS.

Other related links:

• Customize password options

• Enable Employee Self Service (ESS)

• Regenerate ESS password for an employee

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