Position history plays a vital role in an employee's payroll cycle. The information must be up to date before you process payroll. The primary purpose of maintaining position history details is to help employers manage their workforce and make informed decisions related to job assignments, promotions, and succession planning. By tracking an employee's job history, employers can identify opportunities for growth and development, as well as ensure that they have the right talent in place to meet their business needs.

The Position History page in the greytHR Admin portal helps you to add or edit your employee details such as designation, department, grade, and location.

To view the Position History page, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Position History.

You can perform the following actions on the Position History page:

Add position history details.
Edit position history details.

Add position history details

To add the position history details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Position History.

On the Position History page, from the Search Employee search box, enter the employee number or name to search for the employee whose details you want to add. All the relevant position detail cards appear.
Click Add on the required card.
From the Category dropdown list, select the appropriate category.
From the Effective From dropdown calendar, select the starting date of the required detail.
From the Effective To dropdown calendar, select the relevant date.
Click Save to add the position details of the selected employee.

Edit position history details

To edit the position history details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Position History.

On the Position History page, from the Search Employee search box, enter the employee number or name to search for the employee whose details you want to modify. All the relevant position detail cards appear.
Click the Edit icon on the required card to edit the details.
Update the required information.
Click Save to modify the position details of the selected employee.

Note: You can also click Delete to delete updated details.

Frequently Asked Questions

What is Position History in greytHR?

Position History captures an employee’s job-related details over time, such as designation, department, grade, and location. It helps maintain a record of role changes throughout the employee lifecycle.

Why is it important to keep Position History updated?

Position History directly impacts payroll processing and workforce planning. Keeping it up to date ensures accurate salary calculations and supports decisions related to promotions, transfers, and succession planning.

Where can an admin manage Position History details in greytHR?

Admins can access the Position History page from the greytHR Admin portal by hovering over the 9 dots and then selecting Employee > Information > Position History.

Who can add or edit Position History details?

Only admins or users with the required permissions can add, edit, or delete Position History details.

What details can be maintained under Position History?

Admins can manage details such as:

Designation
Department
Grade
Location
Effective From and Effective To dates

How do I add Position History details for an employee?

To add the position history details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Position History.

On the Position History page, from the Search Employee search box, enter the employee number or name to search for the employee whose details you want to add. All the relevant position detail cards appear.
Click Add on the required card.
From the Category dropdown list, select the appropriate category.
From the Effective From dropdown calendar, select the starting date of the required detail.
From the Effective To dropdown calendar, select the relevant date.
Click Save to add the position details of the selected employee.

Can an admin edit Position History details after adding them?

Yes. Admins can edit existing Position History entries by clicking the Edit icon on the respective detail card and updating the information.

Can Position History details be deleted?

Yes. Admins can delete Position History details using the Delete option if the entry is incorrect or no longer required.

Does updating Position History affect payroll?

Yes. Position History must be accurate and updated before payroll processing to ensure correct salary calculations and compliance.

Can admins maintain multiple Position History records for the same employee?

Yes. greytHR allows you to maintain multiple Position History entries over time, helping track role changes throughout the employee’s tenure.

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