Updated in January - 2026 | Subscribe to watch greytHR how-to video
The assets are the items provided to the employees by their organization for completing the organization's tasks. It's important to ensure that the asset details entered are accurate and up-to-date. This can help employers manage their assets more efficiently and avoid any potential issues related to missing or misplaced assets. It is also a good practice to periodically review and update employee asset details as necessary to ensure that the records are accurate and complete.
The Asset Tracker page in the greytHR Admin portal allows you to add and keep the records of the assets, such as the serial number and issued date. The assets include laptops, headphones, data cards, and mobile phones.
To view the Asset Tracker page, navigate to Employee > Information > Asset Tracker.
To view the allocated asset details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Asset Tracker.
On the Asset Tracker page, from the Search Employee search box, enter the name or number of an employee. The page displays a detailed view of the allocated assets of the selected employee.
To add a new asset to the employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Asset Tracker.
On the Asset Tracker page, from the Search Employee search box, enter the name or number of the employee for whom you want to add the asset details.
Click the + icon available on the New asset card.
From the Asset Type dropdown list, select the required asset type.
Note: To add a new asset type, click the Edit icon next to the Asset Type dropdown list.
In the Asset Details and Asset ID text boxes, enter the asset detail and ID.
In the Asset Value text box, enter the quantity of the asset.
In the Remarks text box, enter the valid remarks if applicable.
From the Asset Status dropdown list, select the status of an asset.
From the Issued Date and Valid Date dropdown calendars, select the required dates.
Note: If the asset is returned to the organization by the employee, then you must select the return date from the Returned Date dropdown calendar.
Click Save to add the asset details. A success message appears.
Note: You can also edit the asset details of a selected employee using the Edit icon on the required asset card.
Employee assets are items issued by the organization to employees to help them perform their work. These include laptops, mobile phones, headphones, data cards, and similar equipment.
Maintaining accurate and up-to-date asset details helps organizations track issued items, prevent loss or misuse, and manage asset recovery during employee exit or transfers.
Admins can manage employee assets from the greytHR Admin portal by navigating to Employee > Information > Asset Tracker.
Only users with admin access and the required permissions can add, edit, or update employee asset details.
Admins can record details such as:
Asset type
Asset ID or serial number
Asset details
Asset value or quantity
Asset status
Issued date and valid date
Returned date (if applicable)
Remarks
Yes. While adding an asset, you can click the Edit icon next to the Asset Type dropdown to add a new asset type.
If an employee returns an asset, select the appropriate Returned Date from the Returned Date calendar and update the asset details.
Yes. You can edit the asset details at any time by clicking the Edit icon on the respective asset card for the employee.
No. Remarks are optional and can be added if additional information about the asset is required.
Yes. Admins can assign and track multiple assets for the same employee by adding separate asset records.
Yes. Periodic review of asset records helps ensure data accuracy and reduces issues related to missing, outdated, or unreturned assets.
Other related links:
▶ Video - Watch our how-to videos to learn more about greytHR.
📢 Product Update - Read about the product updates.