When an employee leaves a company, various details related to their departure, such as the date of separation, the reason for leaving, final paycheck information, benefits termination, and any other relevant information, are usually recorded in the company's systems or employee files.

Removing an employee's separation details is the erasing or elimination of the information or records associated with an employee's separation from a company or organization.

In greytHR, you might feel the need to remove these details when you are hiring a former employee. The Separation page in the greytHR Admin portal allows you, as an admin, to remove the separation details of an employee.

Remove employee’s separation details

To remove the separation details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Separation.

On the Separation page, from the Employee Type dropdown list, select Resigned Employees.
In the Search Employee text box, search for the employee whose separation details you want to remove.
Under the Resignation Status section, from the Separation Mode dropdown list, select Resigned.
Clear all the details from the Resignation Details, Exit Interview, and Exit Details sections. Once all the separation details are removed, the employee profile is reactivated.

Frequently Asked Questions

Why do admins need to remove an employee's separation details before rehiring them?

When an employee leaves, their separation details (like separation date, reason, etc.) are recorded. To reactivate a former employee's profile for rehiring, these separation details need to be removed from the system.

How do I remove an employee's separation details in greytHR?

From the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Separation.
On the Separation page, from the Employee Type dropdown list, select Resigned Employees.
In the Search Employee text box, search for the employee.
Under the Resignation Status section, from the Separation Mode dropdown list, select Resigned.
Clear all the details from the Resignation Details, Exit Interview, and Exit Details sections. The employee profile will be reactivated once these details are removed.

What happens after the removal of an employee’s separation details?

When you clear all separation-related information:

The employee profile becomes active again.
The employee moves out of the resigned list.
You can proceed with rehiring or updating details.

Can admins undo the removal of separation details?

If you remove separation details by mistake, you may need to re-enter the resignation information manually.

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