Nomination details refer to information about an employee's nomination of beneficiaries for various benefits, such as life insurance, provident fund, and gratuity. Maintaining accurate records of nomination details is important for employers to manage the distribution of benefits to an employee's beneficiaries in a timely and efficient manner.

The Nomination page in the greytHR Admin portal helps you to add nominees for your employees’ EPF, EPS, ESI, and Gratuity accounts. You can also view the existing nominee details of an employee.

To view the Nomination page, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Nomination Details.

You can perform the following actions on the Nomination page:

Add nominee details for an employee.
Edit nominee details of an employee.

Add nominee details for an employee

To add a nominee as per your employee's preferences, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Nomination Details.

On the Nomination page, from the select an employee search box, enter the name or number of an employee to whom you want to add a nominee. A list of nominees for the selected employee appears.
Click the Add button to add a new nominee. A form appears.
From the Nomination For dropdown list, select the required account, such as EPF, EPS, and Gratuity.
From the Family Member dropdown list, select the family member preferred by the selected employee.
In the Nomination % text box, enter the percentage preferred by the employee.
Select the Mental Illness/Minor checkbox as per your requirements. A list of fields appears according to the selected checkbox.
Note: The Mental Illness/Minor checkboxes are only applicable to the EPF, ESI, and EPS accounts.
In the Guardian Name text box, enter the guardian's name of the employee.
From the Guardian Relation dropdown list, select the relation of the guardian to the employee.
Select the Guardian Address Same As Nominee checkbox if the guardian’s address is the same as the employee's.
Note: If the address is different, uncheck the Guardian Address Same As Nominee checkbox and enter the relevant details.
Click Save to confirm the nominee details.

Edit the nominee details of an employee

To edit the nominee details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Nomination Details.

On the Nomination page, from the select an employee search box, enter the name or number of an employee for whom you want to edit the nominee details. A list of nominees for the selected employee appears.
On the relevant nominee details card, click the Edit icon to edit the details.
Update the relevant information as per your employee's requirements.
Click Save to modify the nominee details.
Note: You can also click the Delete button to delete the nominee details. The Delete pop-up appears. Click Confirm to delete the irrelevant nominee details.

Frequently Asked Questions

What are Nomination Details and why are they important?

Nomination details specify the beneficiaries chosen by an employee for benefits like EPF, EPS, ESI, and Gratuity. Keeping this information updated helps ensure that benefits are distributed smoothly and legally in the event of unforeseen circumstances.

How to add nominee details for an employee?

To add a nominee as per your employee's preferences, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Nomination Details.

On the Nomination page, from the select an employee search box, enter the name or number of an employee to whom you want to add a nominee. A list of nominees for the selected employee appears.
Click the Add button to add a new nominee. A form appears.
From the Nomination For dropdown list, select the required account, such as EPF, EPS, and Gratuity.
From the Family Member dropdown list, select the family member preferred by the selected employee.
In the Nomination % text box, enter the percentage preferred by the employee.
Select the Mental Illness/Minor checkbox as per your requirements. A list of fields appears according to the selected checkbox.
Note: The Mental Illness/Minor checkboxes are only applicable to the EPF, ESI, and EPS accounts.
In the Guardian Name text box, enter the guardian's name of the employee.
From the Guardian Relation dropdown list, select the relation of the guardian to the employee.
Select the Guardian Address Same As Nominee checkbox if the guardian’s address is the same as the employee's.
Click Save to confirm the nominee details.

Can I enter guardian details for a nominee?

Yes. If the nominee is a minor or mentally ill, you must provide guardian information, including:

Guardian’s name
Relation to employee
Address (same as nominee or different)

How to edit the nominee details of an employee?

To edit the nominee details of an employee, from the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Nomination Details.

On the Nomination page, from the select an employee search box, enter the name or number of an employee for whom you want to edit the nominee details. A list of nominees for the selected employee appears.
On the relevant nominee details card, click the Edit icon to edit the details.
Update the relevant information as per your employee's requirements.
Click Save to modify the nominee details.

Can I delete nominee details if they are no longer valid?

Yes. Click the Delete icon on the nominee card, then confirm the deletion in the pop-up.

Other related links:

Add/edit employee's Bank/PF/ESI details

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