With India's multilingual workforce, relying solely on English can make employee data entry difficult and increase HR dependency. To improve accessibility and data accuracy, greytHR now supports regional language input in the Employee Information Management (EIM) module, allowing employee information to be maintained in both English and supported Indian languages.

As an admin, you can configure greytHR to store employee profiles in English plus one regional language — Arabic, Hindi, Kannada, or Telugu — based on the group the employee belongs to. English remains the default and mandatory language for all profiles.

Stored data remains in the script it was entered in, regardless of any screen language changes — keeping records accurate and compliant with regional requirements.

ℹ️ Multi-language support is available in the Employee Information Management (EIM) module.

Key Highlights

Enable multi-language support at the company level
Map each employee group to one regional language — Arabic, Hindi, Kannada, or Telugu
Add and store employee profile data in English plus the group's assigned regional language
Auto-filled translations of existing English data — review, edit if needed, and save
Type directly in regional scripts using the on-screen keyboard
Right-to-left layout for Arabic, applied automatically
Switch the screen language anytime without affecting stored data

Supported Languages

English (default)
Arabic
Hindi
Kannada
Telugu

Enable Multi-Language Support feature in greytHR

Step 1 - Enable the feature

From the greytHR Admin login go to Settings > Account Settings > New Features.
From the list of features displayed, select Multi - Language.
Click the Enable this feature textbox,a pop-up appears
Click Confirm.

Step 2

Once enabled, a new configuration section appears under General Settings.

From the greytHR Admin portal, go to Settings > System Settings > General > Multi Language support.
Turn on the Multi Language Support toggle to start mapping employee groups to languages.

Step 3 — Map employee groups to languages

You can map languages to employee groups in two ways:

Option A — Single language for the entire organisation

In the configuration section, select the All Employees group.
Map it to one language (for example, Hindi).
Click Save.

All employee profiles in your organisation will be stored in English plus that language.

Option B — Different languages for different groups

Category-based groups can be created based on the employee categories like location, department, grade etc).
Click Add Preference.
Map each group to its language. For example:
Delhi → Hindi
Bangalore → Kannada
Saudi Arabia → Arabic
Repeat Add Preference for additional mappings.
Click Save.

Disable Multi Language Support feature

To turn off the feature entirely for your organization:

Go to Settings > System Settings > General > Language Support.
Turn off the Multi-Language Support toggle to disable the feature for your organization.

This disables the language selector and reverts all interfaces to English. Stored data remains intact in its original script and will be available again if multi-language is re-enabled later.

Language selector

A language selector appears at the top of the employee profile page, showing only the languages your organisation has configured, along with English.

For example, if Arabic, Hindi and Kannada are enabled, the selector will show:

Note: Languages not enabled for your organisation will not appear in the selector, even if greytHR supports them.

Change active language

Click the language selector icon at the top of the page.
Select your preferred language.

The page refreshes and the interface displays in your selected language. If you choose Arabic, the layout switches to right-to-left automatically.

Note: Languages not enabled for your organisation will not appear in the selector, even if greytHR supports them.

Entering data in regional languages

When you add a new employee or click Edit on an existing profile, greytHR automatically translates and transliterates existing English data into the regional language assigned to the employee's group.

From the greytHR Admin portal, hover over the 9 dots and select Employee > Information > Employee Profile.

From the Employee Type dropdown list, select the required employee type.
In the Search Employee search box, search for the employee whose information you want to view. The employee's details appear.
Select the required tab. For example Personal and click Edit.
Review the auto-translated and auto-transliterated content in the assigned language.
Make manual corrections in either pane if the auto-generated text is not accurate.
Note: Both the English pane and the regional-language pane are editable. Your manual edits are saved exactly as entered
Click Save.

On-screen keyboard

For regional scripts, a keyboard icon appears next to each supported input field. Click it to open the on-screen keyboard for the employee's assigned language (Arabic, Kannada, and so on) and type directly in that script.

Right-to-Left (RTL) support for Arabic

When Arabic is the active language, the entire greytHR interface flips to a right-to-left layout. Side panels move from the right to the left side of the screen, and the menu bar and navigation elements switch direction automatically.

Active language vs. stored language

The active language controls how the greytHR interface is displayed. The stored language is the language in which employee profile data is saved.

These two are independent. Changing the active language only changes labels, menus, and static text. It does not change how employee data is stored.

Example 1 — Active language matches the stored language

An employee belongs to the Arabic group, so their profile is stored in English and Arabic. The admin sets the active language to Arabic. Result: labels appear in Arabic and the employee's profile data appears in Arabic too.

Example 2 — Active language differs from the stored language

The same employee is stored in English and Arabic. The admin now sets the active language to Kannada. Result:

Labels and static text appear in Kannada.
Employee profile data continues to appear in English and Arabic only (since Kannada data does not exist for this employee).

Note: If a profile is not available in the selected active language, greytHR automatically falls back to English for displaying employee data.

Frequently Asked Questions

Can different admins view greytHR in different languages?

Yes. Each admin's active language preference is independent. Once multi-language is enabled and groups are mapped, any admin can switch their active language using the language selector on the employee profile page. The choice applies only to their own login.

How can admin enable Multi Language support?

Admins can control whether multi-language is enabled for the organization, which languages are mapped to which employee groups, and the org-wide configuration.

To enable the Multi Language support feature, from the greytHR Admin login go to Settings > Account Settings > New Features.

From the list of features displayed, select Multi - Language.
Click the Enable this feature textbox,a pop-up appears
Click Confirm.

Once the feature is enabled, a new configuration section appears under General Settings.

From the greytHR Admin portal, go to Settings > System Settings > General > Multi Language support.
Turn on the Multi Language Support toggle to start mapping employee groups to languages. You can map languages to employees in two ways.
In the configuration section, select the All Employees group.Map it to one language (for example, Hindi).
Click Save.

To create category-based groups (such as by location, department, or business unit).

Click Add Preference.
Map each group to its language. For example:
Delhi → Hindi
Bangalore → Kannada
Saudi Arabia → Arabic
Repeat Add Preference for additional mappings.
Click Save.

What happens to employee data already entered in English when multi-language is enabled?

Existing English data remains intact. When admins open and Edit the profile, greytHR auto-translates and auto-transliterates the existing English content into the employee's assigned language. You can review and manually correct the auto-generated content before saving.

Can a single employee's profile be stored in more than two languages?

No. Each employee profile is stored in English plus one regional language — the language assigned to the employee's group. If an employee later moves to a different language group, the regional-language content is replaced (not added) on the next edit.

Why do some fields not show the regional language version?

Email IDs, numeric fields, and date fields are intentionally excluded from multi-language input. Email IDs are always stored in English to maintain technical compatibility. Numeric and date fields use locale-aware formatting but do not change script.

Can admins disable Multi Language Support feature?

Yes, admins can disable multi-language support feature.

To turn off the feature entirely for your organization:

From the greytHR Admin portal go to Settings > System Settings > General > Language Support.
Turn off the Multi-Language Support toggle to disable the feature for your organization.

What happens if admins disable multi-language support after using it?

The interface reverts to English, and the language selector is hidden. Employee data stored in regional scripts is preserved in the database and will reappear if the feature is re-enabled later.

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